Position Title: Sourcing Analyst

Reports to: Sourcing Manager

Location: Boston, MA or Remote within the U.S.

Employment Type: Full time

Please note that we are not able to sponsor U.S. work authorization for this role.

Position Overview: The Pharmacy and Sourcing team is responsible for a full spectrum of sourcing activities including requests for quotations, bid management and analysis, and purchase plan development. The Sourcing Analyst plays an important role in supply chain optimization and will receive requests for procurement, prepare requests for quotation, communicate directly with suppliers and requestors, and will support additional strategic sourcing initiatives such as cost-saving identification, contract management, formulary and item master management, and vendor performance tracking. As a member of the International Operations department, the Analyst will provide support to other functional areas of the team as needed, including facilities, planning and logistics. The Analyst must be detail oriented, organized, and proactive, with a service-oriented mindset and strong communication skills. The position is full time and reports to the Supply Chain Manager for Planning and Ordering.

Responsibilities:

Sourcing

• Receive and triage requests from site colleagues and work with program and clinical representatives to collect order details and required item specifications.
• Submit Requests for Quotations, Requests for Information, and Requests for Proposals, ensuring that Partners In Health (PIH) product/service requirements are properly communicated to vendors.
• AnalyzeRequests for Quotations, Request for Information, and Request for Proposals using bid analysis template. Collaborate with site colleagues to determine a purchase plan.
• Update item data (price, availability, quality, lead time, formulary, etc.). Maintain sourcing and contract data in PIH enterprise resource planning (ERP) system.
• Identify opportunities for cost savings and formulate proposals. Track sourcing savings throughout the year.
• Support in identifying, negotiating, implementing, and tracking supplier contracts.
• Implement sourcing activities and process improvements in compliance with PIH procurement policies as well as funder requirements as applicable.
• Act as the “go to” person for certain procurements, grants, projects, processes, tools/systems, or subject matters.
• Expected to make and track reports and budgets and support system related projects.
• Interface with other teams (clinical, finance) to ensure timely and accurate budgeting for supplies and equipment.

Vendor Relations

• Maintain vendor database with up to date information. Ensure new vendors are vetted according to PIH Procurement Policy and that proper documentation is collected.
• Research and evaluate vendors new and existing vendors on parameters such as price, quality, selection, service, support, availability, reliability, production and distribution capabilities.

Qualifications

Required:

• 3-5 years of relevant work experience, or 1-3 years of experience and a degree in a related field. Relevant fields include: Global Health, Humanitarian Logistics, Supply Chain, International Development, Pharmacy, Business, Healthcare Administration, or similar.

• Demonstrated success managing large orders or data sets with high attention to detail.
• Demonstrated success responding to a high volume of requests and ability to react to needs with a sense of urgency and a service-oriented mindset.
• Experience using enterprise resource planning (ERP) systems or proven ability to learn new electronic systems quickly. AdvancedExcel skills.
• Ability to follow established processes and experience implementing process improvements.
• Willingness to do important repetitive tasks and data entry and ability to see their connection to larger team and organizational goals.
• Exemplary interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.

• Interest in social justice strongly desirable.

Preferred:

• Experience with international pharmaceutical and/or medical supply procurement
• French, Spanish, or Haitian Creole language skills

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.