Org. Setting and Reporting

UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working across five areas of operation, is looking for highly committed personnel wishing to make a change.

If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you.

The Special Assistant reports to the Chief, Representative Office in Cairo.

Responsibilities

Keeps abreast of key political and other developments related to UNRWA’s work in Egypt and advises the Chief, Representative Office in Cairo (C/ROCA) accordingly; undertakes research and prepares briefings, speeches, presentations, correspondence and other documents on a range of related topics; may represent ROCA in internal and external meetings, as requested; proactively follows up on all issues related to the running of ROCA to ensure timely deliverables.

Liaises with relevant UNRWA HQs, Field Offices and other Representative Offices on policy, planning, internal reporting and other organizational matters and prepares related deliverables.

Facilitates supervisor’s interactions with various external partners and contributes to the enhancement of communication and relationships with counterparts and partners; gathers and analyses intelligence and information and assists C/ROCA in keeping donors and partners informed.

Liaises with United Nations Country Team (UNCT), Operations Management Team (OMT), other interagency groups and individual UN agencies in Egypt on matters relevant to ROCA and ensures that the Agency interests are served, and input required delivered.

Undertakes translation of documents, reports and correspondence from Arabic into English and vice-versa for internal and external use; coordinates with Headquarters on the translation of official documents as necessary; provides interpretation at external meetings and other official functions as necessary.

Organises UNRWA high-level visits to Egypt, ensuring protocol matters and logistical arrangements related to such visits are addressed; receives and greets high ranking officials/visitors, attending meetings and preparing notes.

Assists C/ROCA in managing the Office in terms of the administrative, human resources and procurement functions by:

– Following up on administrative, human resources and procurement related issues to ensure the smooth running of office operations.

– Preparing the annual budget in coordination with the Finance Department and Executive Office and handling imprest fund with related cash and debit card payments.

– Handling transactions with suppliers and contractors, including approvals using the REACH system, and liaising with other interlocutors such as banks and treasury as appropriate.

– Preparing contracts, terms of reference, and temporary assistance requests; monitoring implementation and renewals, ensuring timely delivery of services.

– Maintaining records of the office’s assets ensuring their appropriate locator /coding and coordinates with the relevant Dept./staff their functioning, replacement (surveys) and other related actions according to the applicable regulatory framework.

Competencies

UN Core Values of Professionalism, Integrity and Respect for Diversity and Core Competencies of Communication, Working with People and Drive for Results apply by default.

– Planning and Organizing
– Coping with Pressure and Setbacks
– Persuading and Influencing
– Relating and Networking
– Learning and Researching

– Outstanding diplomatic skills and the ability to utilize tactful but firm approaches to maintaining excellent working relationships with senior staff and people from diverse backgrounds.

– Positive attitude and proven ability to exercise the initiative and necessary resourcefulness to solve emerging issues.

– Detail-oriented, reviewing outputs for compliance with quality standards in terms of content and presentation.

– Is conscientious and efficient in meeting commitments, observing deadlines and achieving results

For guidance on how to prepare for competency-based interviews: https://careers.un.org/lbw/home.aspx?viewtype=AYI

Education

A university degree from an accredited educational institution in International Relations, Business or Public Administration, International law, Political Science, Communication or a related field.

Experience in the use of computer applications and software packages such as Microsoft Office.

Work Experience

At least five years of relevant experience in communications/public relations/Liaising, management/administration and/or conducting research in an international, governmental or a similar setting is required.

A university degree from an accredited educational institution in International Relations, Business or Public Administration, International law, Political Science, Communication or a related field is required.

Experience in the use of computer applications and software packages such as Microsoft Office is required.

Experience in international and multilateral relations is required.

Knowledge of the Middle East and the Palestine refugee issue is desirable.

Experience with SAP system is desirable.

Master’s degree in a related discipline is desirable

Are you currently residing in Duty station. Please specify your current location is required.

Languages

Excellent command of spoken and written English and Arabic.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Conditions of service:

Contract Type: Fixed Term Appointment for 3 years; including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance, and continuing need.

– Grade and Salary, Grade 15 (Egypt/Cairo): Monthly basic salary $ 1,513.00.

Other benefits: Other benefits include monthly Provident Fund contribution (15.4% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable).

This vacancy notice is open to internal and external candidates. Only candidates residing in Cairo and within commuting distance of the duty station with authorization to work in the duty station at the time of application are eligible to apply. The Agency will not
assume responsibility or accountability to support or facilitate the issuance of work permit in Cairo, and without a valid work permit, the appointment may be rescinded.

The selected candidate may be required to travel in the Agency’s areas of operations in the Middle East.
Preference will be given to registered Palestine refugees and candidates assisting the Agency to meet its commitment to gender parity.

A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post.

Only applications that have been fully completed in UNRWA’s online e-recruitment system INSPIRA will be considered, and no late applications will be accepted. The PHP should be completed with full relevant work experience under the experience tabs as per the requirements in the Job Opening. Advertisements published in English will only accept applications in English, and Arabic submissions will not be considered. Additionally, providing incorrect or misleading information on an application will result in the immediate disqualification of a candidate.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups. UNRWA also welcomes applications from qualified candidates with disabilities. Note: only the shortlisted candidates will be contacted.

“Join our eco-friendly organization dedicated to environment sustainability and targeting to be plastic free by 2025”

All acquired university degrees must also be stated, if applicable. Applicants applying to positions for Grades 12 to 20 or LDC Bands E to H must submit a cover letter/motivational statement in order to be considered.

For UNRWA internal staff, they are required to specify and include their current UNRWA grade level. To do so applicants should select under “Category” RLG, scroll down to see all categories, then select their local grade.

Equivalency:
Equivalency may apply for this post.
NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

The Agency may disqualify applicants whose name appears on the UN Sanctions List, or a UN database of staff separated for reason of misconduct or of staff who separated whilst misconduct processes were pending.

UNRWA shares investigation and misconduct information with other UN Agencies, and past and prospective employers, about staff members who have been separated for misconduct, or who have separated whilst an investigation and/or disciplinary process for misconduct is underway; and such persons may be prohibited from employment with the United Nations.

The Agency will immediately disqualify applicants who are ineligible for any reason in accordance with the Agency regulatory framework.

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.

For more details on UNRWA, please visit: https://www.unrwa.org/

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.