The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

Purpose

The purpose of the role is do the translation, data entry, and support sponsorship activities (filing SCs communications, processing SC communications, photographs in Child Data system and translating SCs communications) in order to keep an accurate and updated view of resources and beneficiaries as well as to properly feed Plan International central database. S/he will be responsible for organizing for the dispatch of all incoming and outgoing communication items.

Accountabilities:

• Translate the SCs communication from Arabic to English and vice versa.
• Data entry for the new enrolments and verify the data
• Ensure availability and timely submission of all communications for the assigned monthly caseload (To do list)
• Prepare and upload digital communications to Child Data website in due time.
• Coordinate with all sponsorship field officers (FOs) in opening new files for all Sponsored Children whose files are missing.
• Ensure that each Sponsored Child has updated archived file i.e. contains the correct SC questionnaires and other communications this is according to the agreed guidelines for the file content. (SCI, the last two SCUs, SCI photo, Community Map, consent form and SVR)
• Timely processing of Sponsored Children’s photographs in Child Data.
• Keep an updated tracker of cameras, batteries and tablets in custody of community volunteers.
• Acknowledge receipt and manage the distribution of gifts and sponsor letters to FOs/Community Volunteers ensuring they are safe and appropriate.
• Provide interpretation and simultaneous oral translation during meetings and sponsor visits.
• Acknowledge, download, print, translate and archive the digital communications sent by NOs from Child Data website on weekly basis.
• Check the content of communications received from FOs to ensure they are high quality of SC participation, with dialogue worthy and free of any inappropriate content.
• Prepare and upload digital communications from the field to Child Data taking into consideration the agreed communication quality
• Ensure that the child data system is up to date, including the validation of SC photos and other data (SCI/SCU annual update)
• Responsible for translating 100% OCC optional communication of assigned SCs
• Share with FOs any concerns in regards to the photos and/or data of SCs
• Assist in preparing and validating lists or other sponsorship documents to ensure they are error-free in regards to the language and format.
• Keep an updated tracker for the health & Education cases at the level of Program Area (PA)
• Receiving home visits reports from FOs and review for any updates came up on the child data.
• Shredding the cancelled sponsored child files and other files (communications, attendance sheets…etc.) after 2 years after getting approval.
• Responsible for any kind of archiving inside the Sponsorship department e.g (communications, updates, home visits, consent forms, SVRs, SC files)
• Updating the monitoring tool for new enrolments to avoid dual enrolments is a must.
• Prepare the farewell letters and graduation packages for the SCs and families to help in sponsors retention.
• Provide the support to the sponsorship program team whenever needed
• Support the area

Please click here to view and download the JD

Location: Upper Egypt Program Area – Assuit

Type of Role: one-year fixed term contract till 31/07/2025.

Reports to: UE Sponsorship Officer

Closing Date: 09/12/2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.