Company Description

THE OECD – Who we are, what we do

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

THE EXECUTIVE DIRECTORATE (EXD)

The Executive Directorate (EXD) is the steward of OECD resources, on behalf of the Secretary-General. Our focus is on people and their wellbeing; the effective and efficient management of the budget; the safety and security of staff, Delegations, visitors, and of the OECD’s data; maintaining and sustaining physical and digital infrastructure; and enabling the convening power of the OECD through conferences, meetings and events, whether virtual, physical or hybrid. As well as providing corporate services, functions and management support to our staff and Members, we provide integrated, strategic and expert advice on corporate policies and management issues to the Secretary-General, to Council and to Standing Committees, to which we regularly report on corporate matters. We also provide risk management functions (for management areas under our purview). Ours is a fast-paced environment focused on delivering management excellence across all of our functions.

THE PROGRAMME, BUDGET AND FINANCIAL MANAGEMENT SERVICE (EXD/PBF)

Within the Executive Directorate (EXD), the Programme, Budget, and Financial Management Service (EXD/PBF), employs a workforce of approximately 115 staff who provide stewardship of the Organisation’s financial resources on behalf of the Secretary-General. The service is composed of six main business units: Accounting & Financial Support Division; Corporate Procurement Group; Engagement and Strategic Transformation Division; Programme of Work Management Division; Resource Management Systems Division; and Voluntary Contribution Management Group.

Within EXD/PBF, the Voluntary Contributions Management Group (VCM) provides support and advice for the management, administration, and control of voluntary contributions and grants offered to the Organisation. The Group has two teams: Review Acceptance and Administration (RAA) Team and the Reporting, Control & Compliance (RCC) Team, as well as VCM Transversal which manages group projects, accounting controls, and provides support to both teams. The VCM Group is under the responsibility of the of the VC Management Coordinator.

The RCC Team manages the compliance reviews of financial reporting to donors, coordinates and assists with external and internal VC audits, performs controls and adjustments on VC accounts. RCC provides strategic advice & best practices to Directorates through these workstreams and offers dedicated guidance and training.

Job Description

THE POSITION

VCM/RCC is recruiting a Senior Financial Reporting Control for 9-12 months who will report to the Head of RCC Unit. Depending on the business needs, candidate qualifications, professional experience and performance in the recruitment process, the appropriate grade will be proposed.

Main Responsibilities

Candidates should have relevant experience in some of the following areas:

Donor Reporting, Control, Compliance and VC Accounting

• Review, validate, sign off on financial reports on VC expenditures, ensuring timely turnaround and compliance with SAP accounts, OECD financial rules, and donor agreements. Includes full range of standard to complex financial reports, implementing the new EU Framework agreements, and helping with multi-stakeholder reporting.
• Provide guidance to RCC Team and Directorates on non-EU and EU financial reporting and VC administration procedures, accounting, and costing policies; collaborating across PBF to ensure consistent application of compliance and accounting best practices.
• Coordinate financial reporting for multi-stakeholder projects, working with OSG and other parts of the Organisation as needed, to ensure smooth running and meeting of donor terms and deadlines.
• Execution of VC account adjustments for financial reports/as needed, including wind-down of complex projects. Preparation of refund requests, perform account controls and anomaly resolution, assisting with the accounting close exercise.
• Suggest improvements and efficiencies to VC control framework and all VCM/RCC workstreams.
• Provide high-quality client service and foster collaborative relationships with internal and external stakeholders on VC financial processes, solving problems rapidly and independently.

Audit & Donor Support

• Provide support on all types of EU audit requests for improved audit outcomes, efficiency of process and corporate policies. Help maintain tracking database on audits, audit statistics, and assist Directorates in drafting responses to auditor queries.
• Assist with other VC audit-related matters as needed (audit recommendation follow up, queries from OECD external auditors, etc).
• Ensure tracking and appropriate response to donor queries on financial reports. Provide extra care & support necessary on EU queries.

Candidates should also have relevant experience in the following areas:

Analysis, Reporting, and Communications

• Develop, maintain, and update finance-related guidelines, policies, manuals, and procedures on RCC workstreams.
• Develop and administer training sessions on VCM policies and practices.
• Assist in the documentation, coordination, and communication of VC lessons learned, fostering collaboration and knowledge sharing across the VCM Group and Finance Community.
• Prepare TPs, briefing notes, analyses, reports, KPIs, dashboards, and communications for the Finance Community, Management and VCM teams as needed. Represent the RCC Unit at corporate meetings as necessary, including preparation and giving presentations.

Improvement / IT Projects

• Contribute to improving processes through digitalisation, automation, and strict risk control, including idea generation, drafting of business requirements, testing, training, and drafting of related communications and guidelines.
• Assist as necessary with the the eVCAudits project to digitalise the EU audits workflow.
• Contribute to the BO Reporting of the RCC Team, including idea generation for new reports, improvement of existing reports, data clean up, and uptake by the Finance Community. Ensure necessary controls / reminders performed in relation to Team reports.
• Help with the organisation of RCC Team filing systems, ensuring lean processes and efficient access both internally and externally.
• Provide advice and coaching to the RCC Team on all RCC workstreams, while promoting ONE VCM. Assist RCC Head of Unit and Financial Controller as needed.

Qualifications

Ideal Candidate’s profile

Academic Background

• University degree (Masters level preferred) in accounting, financial management, audit, business administration, law or other related fields.
• A professional certification in finance/accounting domain (e.g. chartered accountant or equivalent) or an MBA would be an advantage.

Professional Background

• Minimum of 4 years practical experience in the areas of accounting, financial management, audit, or other relevant equivalent.
• Proven experience in donor financial reporting and audits as well as responding to general audit queries, including data collection, and drafting responses. Experience with EU VCs is required.
• Proven experience developing, revising, interpreting and/or implementing financial & costing policies, instructions, and procedures. Proven experience advising clients and key stakeholders at all levels.
• Proven experience in developing / providing communications, guidance, and trainings of a financial nature to audiences of varied backgrounds, both verbal and through modern techniques (tutorials, videos, etc.).
• Proven experience in execution of accounting journal entries, control and analysis of financial data, and developing related reports and presentations for varied audiences.
• Experience demonstrating flexibility and a solution-oriented mindset to solve problems and cope with conflicting requests and strict deadlines.
• Experience in tracking, comparing, and communicating on financial and operational Key Performance Indicators would be an advantage.
• Excellent knowledge of automated accounting/financial processes and proven experience in digitalisation projects and data visualisation would be an advantage.
• Self-motivation with a positive approach and experience working in a multicultural environment is required.

Tools

• Very good command of Microsoft Office applications, particularly Excel, PowerPoint, Analysis, Word and OneNote, with advanced knowledge of data extraction, manipulation, and visualisation.
• Knowledge of the Organisation’s financial and administrative systems, particularly SAP FI, GM, FM, Business Objects and Power BI. Knowledge of other ERP, CRM solutions would be an advantage.
• Working experience with IT technologies, ability to rapidly master new digital technologies as they emerge.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 1-2); Achieve Results (Level 1-2); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information

Contract Duration

• 12-month temporary assignment, with the possibility of renewal.
• Ideal start date: December 2024

What the OECD offers

• Salary and conditions will depend on the experience of the selected candidate as well as on their status (temporary staff or official).
• The monthly salary starts at 5 741 EUR, plus allowances based on eligibility, exempt of French income tax.
• For temporary staff, salary starts at 2,570 EUR.

Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life.

Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of OECD member countries], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Closing Date

• Applications should reach us no later than 23:59 (CET France local time) on 19 November 2024.