Are you a specialist in the field of Recruiting and HR administration?  If so, this position offers you a unique opportunity to support the NATO Alliance at its Warfare Development Command.

Post Context

ACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO’s posture, military structures, forces, capabilities and doctrines.

The Resources and Management (RM) Directorate acts on behalf of SACT on all internal management and resource-related issues. It monitors the coherency of ACT plans to ensure that ACT remains an effective and efficient organization and improves continuously.

The Human Resources Management Branch is responsible for maintaining ACT’s Peacetime Establishments (PE) on behalf of SACT as PE Authority; providing administrative and personnel customer service to all NATO and Partner Nations; and performing human resource management and recruitment functions with respect to HQ SACT and JALLC civilian staff. The Branch is comprised of three sections: Manpower, Military Personnel and Civilian Personnel.

He/she works in the Civilian Human Resources Section of the HRM Branch. This section is responsible for Civilian Human Resources Management including civilian personnel administration, recruitment, fund management and policy.

Reports to: Cell Head (Recruitment & Temporary Workforce Management).

Principal Duties: Responsible for providing all functions to enable the talent acquisition/recruitment and follow on support of civilian personnel.  The incumbent’s duties are:

1.            To assist in the preparation, conduct and administration of the recruitment and selection processes for NATO International Civilians and Temporary Civilian Personnel in accordance with the NATO Civilian Personnel Regulations (NCPRs) and the relevant ACT Directives.

2.            Management of recruitment mailbox and post advertisement.

3.            The review of Job Descriptions prior to advertising, ensuring engagement across the HQ with the relevant branches.

4.            Coordinates SME input from across the HQ sifting the recruitment of civilians and arranges interview panels.

5.            Keeps a suspense roster on all recruitment actions and advises the Section Head (Recruitment) accordingly.

6.            Prepares and maintains a database of NATO civilian personnel relating to arrivals, post changes, departures and vacancies.

7.            Providing direct support to HQ SACT on the advertising, recruitment and onboarding of civilian personnel.

8.            Prepares, as instructed, the transfer of civilian personnel.

9.            Initiates pre-employment activities and further processes routine administrative activities.

a.    Supporting NATO-6 visa applications for non US civilian staff.

b.    For international Civilian staff, initiate pre-employment medical for new staff.

c.    Support travel and removal required for staff prior to commencing employment

10.         Using templates prepare contracts for new employees and renewal contracts for signature. Manage communication of contract paperwork with staff.

11.         Administer procedures for staff who separate from the Organisation.

Essential Qualifications

1.    Two years’ experience in administration and support of recruitment/Talent acquisition.

2.    Four years’ experience as a senior administrator in general Human Resources Management preferably in an international/NATO environment.

3.    Three years’ experience in the application management of an automated HR system/ERP.

4.    One year of experience in supporting compensation and pay, or budgeting and financing activities.

Language

English – SLP 3333 – (Listening, Speaking, Reading and Writing)

Desirable Qualifications

a. Professional Experience

1.         Experience working in a multinational, intergovernmental organization or similar environment.

 Attributes/Competencies

Managerial Responsibilities: No Line Management Responsibilities.

Professional Contacts: He/she will routinely interface with others inside and/or outside organization on functional matters. Solicits/gives information and provides advice/guidance. May negotiate at own level and should use initiative. He/she could commit the organizational element to a course of action.

He/she maintains professional contacts with heads of sections and selection board members at HQ SACT and JALLC, with internal and external candidates (NIC and TCP staff), with other NATO bodies.

Contribution To Objectives: He/she will contribute to the establishment and maintenance of relevant procedures, taking into account the needs of the Headquarters and the staff.  The work consists of the day-to- day support to recruitment, selection and onboarding activities. This enables Selection Boards to recommend the most qualified and suitable candidate to be hired by HQ SACT and JALLC.

Security Clearance

The successful applicant will be required to apply for and receive a NATO Secret Security Clearance prior to final confirmation of contract and commencement of employment.

Work Environment

He/she will be required to work in a normal office environment.

Contract

·         This position is linked to a specific NATO project and is for a limited duration of 3 (three) years only.

·         Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.  Newly recruited staff will be offered a three year definite duration contract.

Notes for Candidates

The HQ SACT web site gives details on  the eligibility criteria and application processes to be adopted by all candidates.

The candidature of NATO redundant staff at grade B-4/NG 10 will be considered with priority.

This vacancy will close on 9 August 2023 @ 17:59hrs (EDT)/23:59hrs (CEST).

Notes for NATO Civilian Human Resources Managers

If you have qualified redundant staff at grade B-4/NG 10, please advise the HQ SACT Civilian HR Manager no later than the closing date.

For any queries, please contact the HQ SACT Recruitment Team at [email protected]