Staff Assistant (Requirements Coord-Inspections) – NATO 2030

Our Organisation

Joint Force Command Brunssum (JFCBS) provides a Joint headquarters to plan, prepare and conduct operations to support NATO’s core tasks, at the Joint Operational level, as directed by Supreme Allied Commander Europe (SACEUR).

The Management Directorate enables the full range of HQ functions through the coordination of services and activities.

The Base Support Group (BSG) is responsible for the coordination of base support operations for JFCBS (Joint Force Command Brunssum) and collocated entities.

The Infrastructure, Storage and Supply Branch is responsible for managing engineering, infrastructure, maintenance and supply functions for JFCBS and supported elements.

The Infrastructure Management Section provides oversight of conference services, engineering and maintenance functions, including civil works and utilities procurement.

The incumbent prepares requirements/technical specifications and cost estimates, conducts coordination of inspection for assigned projects and infrastructure works executed “in house” or by Host Nation (HN) with primary competences in mechanical engineering.

In the context of the NATO 2030, the incumbent will assist in the identification of infrastructure gaps and shortfalls at JFCBS Headquarters (HQ) and will support the preparation and development of the operational requirement by delivering the required technical documentation.

The Staff Assistant Staff Assistant (Requirements Coord-Inspections) – NATO 2030:

• Prepares requirements / technical specifications for infrastructure projects to be executed at JFCBS HQ as part of operational requirements in the context of the NATO 2030 and/or other operational frameworks; conducts site visits and technical inspections as required.
• Executes inspection of work sites and suggests corrective action in the case of faults or defective workmanship, assists contractors in execution of projects.
• Ensures that designs and Standard Operating Regulations (SORs) for Infrastructure are in line with Host Nation’s legislation.
•  If required, provides inputs for the preparation of the yearly maintenance program and project plan.
• Coordinates the timeline of execution of assigned works and projects, ensuring timely implementation and execution.
• Provides relevant data to their Supervisor for the preparation of project status reports for projects assigned to them.
• Ensures the relevant technical project data (technical drawings) are properly filed.
• Collects and keeps data files on installed materials and equipment.
• Provides cost estimates for projects or structural input for infrastructure projects to be executed either “in house” or by Host Nation (HN).
• Certifies correctness of invoices (HN included) by confirming completion of execution in accordance with contractual requirements.
• Interfaces with contractors, in Host Nation language if required.
• Liaises with HN in the mechanical engineering sector.
• Decides on minor/extra works within authorized project budget.
• Undertakes work as part of a project team or working group as directed or assigned.

The work is normally performed in a normal NATO office-working environment.

Normal Working Conditions apply.

The employee may be required to perform a similar range of duties elsewhere within the organisation at the same grade without there being any change to the contract

The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days, and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required.

The successful candidate has the following qualifications:

Essential qualifications

Professional Education / Knowledge / Experience

• Higher Secondary education and intermediate vocational training in mechanical engineering or engineering OR Secondary education and completed advanced vocational training in related field leading to a professional qualification or professional accreditation
• Minimum 4 years of experience filling a technical services position within an industrial infrastructure environment.
• Experience working as part of a team comprised of multiple engineering disciplines.
• Recent and relevant experience working with and preparing technical drawings and specifications used to develop estimates and procurement documents.
• English – good – NATO Standard Language Proficiency 3322 (Listening, Speaking, Reading and Writing) in accordance with NATO standard agreement (STANAG) 6001.
• Dutch – level B2 – independent user – in accordance with Common European Framework of Reference.

NOTE: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

Preferred qualifications

• Experience extracting quantities out of technical drawings.
• Experience in facility maintenance in the field of mechanical installations.
• Proven knowledge of safe working practices in accordance with HN regulations and Authorities related to construction and occupational safety.
• Experience supervising the activities and safety practices of (sub) contractors.
• Experience working with Building Management Systems (BMS).
• Safety, Health and Environment Checklist (VCA) official certificate for Health and Safety issues. 
• Technical certification/s or diploma/s such as STEK (emission prevention of cooling systems), SCIOS (quality system for inspection and maintenance of technical installations) or KOMO (inspection and analysis of materials for public works).

Personal Attributes/Competencies

The successful candidate possesses following competencies/personal attributes:

• Very good communication skills, both oral and written – able to communicate at all levels.
• Very good interpersonal skills including tact and diplomacy.
• High level of organizational skills such as planning, coordination and managing external contracted support.
• Result orientation.
• Flexibility.

The successful selected candidate needs to pass a NATO medical examination and obtain a NATO security clearance before an employment offer will be released.

This requirement is in support of the NATO 2030 agenda. The successful candidate will be offered a 3 years definite duration contract as NATO International Civilian (NIC); remuneration will be exempt from taxation and allowances will be applied whenever applicable. For serving NIC the stipulations on contracts in the NCPRs will be respected.

Candidates have to apply electronically in NATO Talent Acquisition Program:

https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en

Please be aware that a Selection Board will assess the information provided in the job submission form including the answers to the pre-screening questions.

Attachments are supporting documents and should not be referred to in the application form.