With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

JOB PURPOSE:

A procurement advisor role within the Global Centre Supply Chain Centre of Excellence (SCCE) in line with World Vision’s procedures in order to support timely implementation of World Vision programs and projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of child wellbeing outcomes.

MAJOR RESPONSIBILITIES:

Business Requirements

• Participate in developing functional strategy through understanding and capturing stakeholders’ needs.
• Translate the strategy into procurement plans in accordance with policy and management direction.
• Advise on, and participate in the development of sourcing strategies through understanding and capturing stakeholders needs.

Strategic Sourcing

• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines to support the greater partnership.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per approved processes and policies
• Lead commercial and technical negotiations for the assigned categories.
• Prepare comprehensive Procurement Committee submission documents to allow an informed decision-making process.
• Analyse and ensure that market assessment process, supplier pre-qualification process, BPS, RFx and evaluation process, meets WV / Donor requirements, and capture any gaps identified in the capacity development plans / exemption approvals.
• Facilitate and attend Procurement Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management

• Ensure that contracts are processed through the ProVision Contract Lifecycle Management (CLM) system.
• Where this is not possible, ensure that contracts conform with approved contract forms or are negotiated and approved by WV legal department as necessary.
• Ensure that contractual conditions and performance indicators are understood by the suppliers.
• Monitor and complete contract close-out, extension, or renewal, as appropriate for the assigned commodities.
• Identify & resolve or escalate contract-related issues both internally and externally and propose improvements to the contracting process.
• Ensure that supplier performance evaluations are completed appropriately through the lifecycle of the contract.

Procurement Execution

• Receive incoming purchase requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow procurement policies and guidelines in supplier award decisions under the applicable thresholds.
• Manage PO change requests – coordinating with requesters, budget owners and suppliers.

Process, Procedure and Policy

• Socialize and implement the approved policies (including exemptions approved), processes and guidelines.
• Conduct regularly reviews of procurement policies, processes and guidelines to measure their effectiveness and applicability, including customer satisfaction and report to SCCE management.
• Advise customers on how to manage and maintain business analysis dashboard for metric visibility in supply chain channels and timely communication with clients.

Control and Compliance

• Ensure that ProVision is used as the only repository for filing and record keeping of supply chain activities ensuring that a procurement audit trail is always available.
• Monitor adherence to control measures and compliance with WV supply chain policies and guidelines.
• Escalate any form of breach of controls, frauds, non-compliance, misappropriation of WV funds and assets related to SCM identified during the monitoring process.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by management.

Leadership and Coaching

• Provide leadership and expertise to field offices as necessary. Be courageous in providing coaching or feedback for continuous performance improvement.
• Ensure that all supply chain staff members, customers and suppliers understand procurement policies, processes, and systems.

Training and Capacity Building

• Coordinate, participate in, and/or train field office supply chain staff and other departments about procurement policies, processes, and systems.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE:

Required Professional Experience

• Minimum of 3 years supply chain and or procurement experience in an INGO setting.
• Experience with regional and global sourcing operations.
• Expertise with cloud-based supply chain systems – ProVision or similar.

Required Education, training, license, registration, and certification

• Bachelor’s degree in business, law, commerce or similar. Minimum of CIPS L4 Diploma or equivalent.

Preferred Knowledge and Qualifications

• High level of technical spoken and written English.
• Second language preferable but not essential.

Applicant Types Accepted:

Local Applicants Only