Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Supply Chain Assistant

​About the Job

Overall purpose of the role is to provide administrative and/or technical support in country operations for Supply chain related issues

Geographic scope: Kahramanmaraş Field Office

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Main responsibilities

Administration and Filing

• Ensure that all orders are tracked from point of planning and request through to final receipt
• Provide daily effective support to Base Manager and CoT Supply Chain Department
• Prepare the relevant documents for the cases of procurement of goods, services and works
• Assistance in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Assist in the joint verification of procured goods and equipment and to ascertain the items conformity to technical Specifications and Quantities.
• Check that all assets old and new are properly recorded and tagged.
• Perform the physical asset check for the duty station
• Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation
• Maintaining good communications with warehouse staff in other DRC locations and partner organizations
• Correctly apply ERP supply chain processes

Fleet management

• Assist with Fleet Management tasks on demand
• Maintain daily vehicle movement schedule. Keep respective records on vehicles assignment etc.
• Compiling regular fuel consumption reports and monthly vehicle utilization analysis

About you

To be successful in this role, you must have diploma or equivalent professional qualification

Moreover, we also expect the following:

Required experience and competencies

Minimum requirements:

• Minimum 1 year of relevant work experience.
• Experience in administrative tasks, including filing systems.
• Excellent IT skills, experience in operating an ERP supply chain system will be a benefit
• Experience in supply chain management including procurement, transport, asset management, warehouse and stock management
• Experience with standard public procurement procedures and documentation.
• Advanced English proficiency
• Fluency in local language: Turkish or Arabic

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: Focusing on reaching results while ensuring efficient processes.

Collaborating: Involving relevant parties and encouraging feedback.

Taking the lead: Taking ownership and initiative while aiming for innovation.

Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 1 Year (renewable dependent on both funding and performance)

Employment Band: I

Designation of Duty Station: Kahramanmaraş

Start date: 31.10.2023

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 22.10.2023

Applications will be reviewed on a rolling basis, DRC reserves the right of conducting tests and interviews before the closing date, and can close the advertisement earlier in case of finding a suitable candidate.

For further information about the Danish Refugee Council, please consult our website drc.ngo.

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