Title: Supply Chain – Officer

Location: Afar

Employment Category: H2

Reporting To: Base Manager

Posting date: July 2, 2023

Required Employee: 1

Salary: USD 540.00 to USD 656.00 based on you work experience and educational qualification.

INTRODUCTION

The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender-based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.

OVERALL PURPOSE OF THE ROLE:

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to Afar operations while overseeing Afar activities.

RESPONSIBILITIES

Support and administration

• Ensuring all the procurement processes are in line with DRC Operations Handbook

• Effective and efficient support to programs’ needs.

• Develop and maintain relevant data base.

• Maintaining the procurement follow up process

• Weekly and monthly status reports

• Warehouse management, including reporting and alert mechanism to program staff.

• Assist in recruitment, training, and capacity building of the logistics team

• Coordination of programme staff to ensure logistics involvement in the whole programme cycle

• Procurement of all goods and services

• Establish and follow up annual procurement plans

• Track all orders, purchases and deliveries

• Ensure that all logistics specific donor rules and policies are understood and respected

• Oversight of all purchase and service contract to ensure DRC’s interests are protected

• Vehicle fleet management

• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contracts

• Fixed asset management

• Ensure DRC supplier due diligence is effective in the relevant context

• Correctly apply ERP supply chain processes”

• Ensure compliance and implementation of Operations Handbook

• Provide monthly comprehensive country reports on Inventory/Assets to Area Manager

• Implement any available tools to improve the inventory management

• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval

• To facilitate in taking the lead in implanting more framework agreements as much as possible

• Establish quality transport and service for the organization.
• Manage and be accountable for the vehicle fleet, ordering and spare parts management of all vehicle related parts and consumables, including fuel
• Perform any duty assigned by immediate supervisor.

All DRC roles require the post-holder to master

DRC’s core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies: (include years of experience)

• Minimum 3 years of experience in humanitarian logistics management with BA degree within the field of supply chain management, fleet management, asset management, and distribution support
• Knowledge and experience of dealing with service providers and contractors’ management.
• High integrity, pro-active, stable, robust character and a good team-player
• Excellent communication skills Excellent analytical and negotiation skills
• Experience in working in NGOs
• Proven commitment to accountability practices.
• Knowledge of computers: word processing, database management packages.

EDUCATION: (include certificates, licenses, etc.)

• BA BM, Supplies Management or other relevant business fields.

LANGUAGE: (Preferable)

• Excellent skills in speaking, reading and writing English
• Knowledge of Afar language is an advantage

TO APPLY

Interested candidates who meet the required qualifications and experience are invited to submit an updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=168551&DepartmentId=19012&SkipAdvertisement=true under Vacancies.

Please forward the application and CV, in English through the stated website no later than July 16, 2023.

For general information about the Danish Refugee Council, please consult www.drc.ngo

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender-gap.
Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics
We encourage only qualified Ethiopian Nationals to apply. DRC considers all applicants based on merit.