Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 400 staff in Ukraine and will continue significant scale-up in 2023 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Overall purpose of the role:

The Supply Chain Officer plays a crucial role in ensuring the efficient and compliant operation of DRC’s supply chain and logistics functions within Ukraine. This position oversees procurement, warehousing, transportation, vehicle fleet management, and general logistics support, contributing to the successful implementation of DRC’s programs in the country. The Supply Chain Officer ensures alignment with DRC’s procedures, guidelines, and donor requirements.

Procurement and Supply Chain Management:

• Ensure all procurement processes adhere to DRC Operations Handbook and relevant guidelines.
• Effective and efficient support to programs’ needs.
• Develop and maintain a comprehensive procurement database for goods and services.
• Prepare or update weekly and monthly procurement status reports.
• Assist in recruitment, training and capacity building of the logistics team
• Collaborate with program staff to ensure effective support for program needs throughout the entire program cycle.
• Procurement of all goods and services
• Supporting to create and maintain annual procurement plans
• Track all orders, purchases and deliveries
• Ensure that all logistics specific donor rules and policies are understood and respected
• Oversight of all purchase and service contract to ensure DRC’s interests are protected
• Correctly apply ERP supply chain processes”

Warehouse Management and Inventory:

• Oversee warehouse operations, ensuring efficient storage and inventory management.
• Implement reporting and alert mechanisms for program staff regarding warehouse activities.
• Contribute to the establishment and execution of effective warehouse management procedures.

Procurement Planning and Oversight:

• Support and execute annual procurement plan in coordination with program teams.
• Monitor and track all orders, purchases, and deliveries to ensure timely and accurate procurement.
• Ensure compliance with donor-specific logistics rules and policies.

Contract Management:

• Provide oversight for all purchase and service contracts to safeguard DRC’s interests.
• Establish and maintain effective supplier contracts and relationships.
• Optimize supply chain operations through the setup of long-term supply contracts.

Vehicle Fleet Management:

• Support the management of DRC’s vehicle fleet, including maintenance, allocation, and reporting in the absence of Fleet Management focal points.

Fixed Asset Management:

• Support the management of fixed assets, including tracking, maintenance, and disposal in the absence of Fixed Assets Management focal points.

Compliance and Risk Management:

• Ensure DRC’s supplier due diligence processes are effectively implemented in the local context.
• Apply ERP supply chain processes accurately and consistently.

Support and Collaboration:

• Collaborate closely with the Supply Chain Team Leader to contribute to the development of country strategies and action plans.
• Provide technical guidance and support to country operations related to logistics and supply chain management.Top of Form

About you:

• Proven experience of at least 2 years in supply chain, logistics, or procurement roles, preferably in a humanitarian or development organization.
• Sound understanding of procurement, warehousing, transportation, and vehicle fleet management principles.
• Good understanding of the procurement rules and regulations of major international donors.
• Strong knowledge of humanitarian supply chain regulations, including donor requirements.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a multi-cultural environment.
• Commitment to learning and implementing organizational policies and procedures.
• Ability to work effectively in a fast-paced and dynamic environment, handling multiple priorities.
• Excellent negotiation, vendor management, and communication skills.
• Excellent skills in MS Word, Excel, and PowerPoint.
• Familiarity with ERP systems and supply chain software.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong analytical and problem-solving skills, with attention to detail.
• Proficiency in English and Ukrainian languages, both written and spoken.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Education:

Bachelor’s degree in Supply Chain Management, Business Administration, or related field; Master’s degree preferred.

Languages:

• Full professional fluency in Ukrainian and/or Russian.
• Full professional fluency in English.

Additional information:

• Contract length: Open-ended. Preliminary 3-month probation period.
• Start date: As soon as possible

Type of contract: Full-time. Based in the Kyiv office.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 18th October 2023

Applications sent by email will not be considered.

Closing date for applications: recruitment will be on rolling basis.

We reserve the right to conduct further interviews before the deadline for submission of applications.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise.
• Humanitarian approach & the work we do.
• Purpose, meaningfulness & own contribution.
• Culture, values & strong leadership.
• Fair compensation & continuous development

• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.