Org. Setting and Reporting

This position is located in the United Nations Mission in South Sudan (UNMISS). The Supply Officer will be based in Juba and will report to the Chief, Warehouse and Commodity Management Section. The Supply Officer shall manage the work of the Budget and Support Unit of the Section. The Warehouse and Commodity Management Section comprises the Fuel, Rations, General Supply and Budget Support Units.

Responsibilities

Within delegated authority, the Supply Officer will be responsible for the following duties:
– Review, monitor, assess and oversee technical contracts for the provision of supply support services.
– Plan and prepare cost estimates and budget proposals, in terms of the Section’s resourcing requirements; review, analyses and revise data and explanations with respect to the finalization of the budget proposals as well as the Results Based Budgeting inputs.
– Design, develop and update relevant software for monitoring, reconciliation, and costing purposes.
– Initiate actions leading to procurement, maintenance, and disposal of items.
– Ensure the efficient and effective use of budgetary resources through the robust monitoring of budget utilization to the approved budget and timely provision of information to management for decision making.
– Prepare budget performance reports and ensure that correct and accurate data and information are provided by the various units in the Section.

– Review and finalize the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditure.
– Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are monitored, and maintained.

– Analyse problems, audit and performance reports on Section activities and provides remedial action programmes where required. Act as the Section’s audit focal point.
– Support the Chief of the Section in overseeing work plans and supervise staff; establish priorities and set performance goals for staff; recommend and coordinate training programs; actively engage in management of duties performance and ensure the provision of management, guidance development, training, constructive feedback, performance evaluation and appraisal, and provision of administrative support and other management functions to staff in his/her area of responsibilities; and, provide expert guidance and direction to new and/or junior staff.

– Develop strategies and design innovative solutions, in coordination with Procurement Section, Acquisition and Requisition Unit and other Mission stakeholders for implementation of the Section’s Acquisition Plan, considering total value and cost of ownership (TVO/TCO) in sourcing options, including global and regional system contracts, local market and other conditions, logistics forecasting, inventory holdings, consumption patterns, supply schedules, and ongoing assessment and prioritization of operational supply chain requirements.
– Serve as the acquisition planning expert in the Section with responsibility for the development and management of the acquisition plan of various services and commodities (e.g. information technology and communication equipment, medical equipment and supplies, food rations, fuel, office supplies, furniture and fixtures, accommodation and office equipment etc.), including demand and acquisition planning improvement initiatives and coordination of transportation requirements, taking into account different procurements methodologies, lead times and sourcing options available to the Missions.

– Interact regularly with internal stakeholders to review changing priorities and emergencies and establish approaches for adjustments.
– Perform other duties as assigned.

Competencies

Professionalism: Demonstrated knowledge of and exposure to a substantive field of work in the areas of supply chain management, in particular budget management, acquisition planning, procurement, and logistics processes. Proven analytical skills, including ability to research, analyse data, rewrite in a succinct manner explanations for variances or guidelines and operating procedures and develop recommendations and plans as well as to review and edit the work of others. An ability to apply various United Nations rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to apply judgment in applying technical expertise to resolve complex and/or sensitive issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, supply chain management, logistics, public administration, procurement, law or other relevant field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five years of progressively responsible experience in supply chain management, procurement, logistics, property management, project management or related area in an international environment is required.

Experience in budget formulation, financial monitoring, budget management or other related area is required.

Experience with Material Requirements Planning (MRP) and Enterprise Resource Planning (ERP) systems is desirable.

Experience in managing operational resources, planning, and supervising the work of a unit and managing personnel is desirable.

Experience in preparation of written reports, presentations and briefing with financial content and analysis is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and, as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.