Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 400 staff in Ukraine and will continue significant scale-up in 2023 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Overall purpose of the role:

The Support Services Officer role holds a cross departmental mandate supporting teams with logistical support, administrative support and other cross cutting tasks in support of DRC’s Humanitarian Disarmament and Peacebuilding (HDP) teams that often work in locations and schedules that are different from other teams. The roles serves a bridge between HDP teams in field locations and the support services in the area or base office and reports to the Support Services Manager.

Main Responsibilities:

Logistics/Procurement/Fleet Management

• Support with logistics and procurement tasks (finding suppliers, local procurement, arrangement of deliveries, dispatch of goods, documentation linked with procurement).
• Responsible for fleet management; coordinating use of vehicle and driver in the most efficient manner.
• Managing and maintaining procurement tracker, fleet management report and stock checklist under supervision of support services manager.
• Ensure that fixed assets and program equipment is managed accordingly to DRC policies
• Create/maintain up-to-date inventory of all demining assets.
• Support in logistics-related tasks focuses on demining activities but it will be asked to support other program departments as required by the manager.

Office Management/Admin/HR

• Oversee identification, set-up, and day-to-day running of office
• Oversee administrative duties including stocking of office supplies, scheduling, translation (written and in person) and other administrative tasks.
• Support with travel documents for sub-base staff (order requests, travel reports)
• Support in tracking staff contracts, allowance entitlements and other HR related documents
• Assistance with administrative tasks in accordance with DRC’s internal regulations and procedures
• Support with administrative tasks related to visits of internal and external stakeholders to the base and/or demining sites.
• Support with identification and contracting of suitable space for dedicated HDP trainings, as required

Required experience and competencies:

• At least 2 years’ relevant experience in logistics, fleet management, admin and/or HR.
• Intermediate English (speaking/reading/writing) is mandatory.Fluency in Ukrainian language

Education:

• University degree in relevant area or equivalent professional qualification.

Languages:

• Proficiency in written and spoken Ukrainian language.
• Intermediate English (speaking/reading/writing) is required.

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.

We offer:
Contract length: 3 month renewable after satisfactory probation period.
Level: H non Manager
Designation of Duty Station: Ichnia – Full time based

Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 31 July 2023

Applications sent by email will not be considered.

Closing date for applications: recruitment will be on rolling basis.

We reserve the right to conduct further interviews before the deadline for submission of applications.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise.
• Humanitarian approach & the work we do.
• Purpose, meaningfulness & own contribution.
• Culture, values & strong leadership.
• Fair compensation & continuous development

• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.

Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.