Position Title: Warehouse Officer

Duty Station: Chuuk, Micronesia, Federated States of

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 10 July 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Between February 22-25 in 2019, Typhoon Wutip crossed directly over Chuuk State and increased in strength as it continued across Yap State in the Federated States of Micronesia (FSM). Most of the affected area is in the outer islands of Chuuk and Yap.

As the United States Agency for International Development’s (USAID) implementing partner, the

International Organization for Migration (IOM) Country Office (CO) in Federated States of Micronesia will support the local governments with relief & reconstruction of public facilities and housing reconstruction.

Under the direct supervision of the Head of Sub-Office in Chuuk and in close coordination with the Operations Officer based in Chuuk and the Logistics and Distribution Officer in Chuuk, the Warehouse Officer will be responsible for organizing and supervising all warehouse operations, inventory management systems, and to support program objectives.

Core Functions / Responsibilities:

1. Supervise warehouse operations, and inventory management systems, to support program objectives including but not limited to:

• apply safe work policies and practices to protect both persons and property.
• supervise the warehouse controller to ensure accountability and in the management of material inventory.
• review and confirm the completeness and correctness of all inventory records submitted to the Information Management Officer.

1. Monitor the pulse of the material flow, communicate upcoming demands to the warehouse team leaders, as well as informing the reconstruction and procurement teams of potential shortages.
2. Communicate, in a timely manner, to the Operations Officer and Head of Sub-office any potential obstacles or issues that would impede program activities.
3. Evaluate distribution/logistic processes to ensure the IOM standard of transparency, ethics and efficiency are met.
4. Report on the status of all mission, field teams and current state of logistics operations as requested.
5. Observe and practice safe working habits, which protect both persons and property.
6. Strictly adhere to IOM’s policies and procedures including prevention of sexual exploitation and abuse and promotion of a respectful work environment.
7. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in business management, logistics, engineering, architecture, urban planning or a related field from an accredited academic institution with two years of professional experience; or
• University degree in the above field with four years of relevant professional experience.

Experience

• Experience in shelter-related activities, preferably in construction of large quantity shelters natural disaster response and other displacement situations;
• Broad sector knowledge and/or field experience in the areas of shelter and disaster;
• Experience in risk reduction and management projects;
• Experience in liaising with governmental authorities and with other national and international institutions; and,
• Experience in the Pacific Region and in emergence response.

Skills

• Excellent knowledge on inventory and warehouses;
• Strong leadership, decision-making and problem-solving skills; and,
• High level of organizational and multi-tasking skills.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of any Chuukese Language is desirable.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.