Position Title: Senior Programme Coordinator (Development and Reporting)

Duty Station: Ankara, Republic of Türkiye

Classification: Professional Staff, Grade P4

Type of Appointment: Special short-term graded, Six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 22 November 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

IOM Turkiye manages a portfolio of over 55 projects, supported by more than 20 donors, with an Active-Ongoing budget of 142 million USD (as of September 2019) in the areas of migration management, emergency response and resilience, and resettlement. As Turkiye falls under the broader regional Syria Crisis, the Mission has complex coordination mechanisms. The Mission coordinates migration management projects with the Regional Office (RO) in Vienna, resilience projects inside Turkiye with RO Vienna and Headquarters Units, and emergency response Cross-Border programmes with Headquarters (HQ) Units. To effectively manage the project development, reporting, and liaison functions of a large and complex programme portfolio, IOM Turkiye established in July 2017 a centralized Project Development & Reporting Unit with six total staff, three based in Ankara and three based in Gaziantep.

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Deputy Chief of Mission (DCOM) and in coordination with the Programme Coordinators and Managers, Heads of Sub-Offices and relevant Headquarters (HQ) and Regional Office Units, the Senior Programme Coordinator (Development and Reporting) will be responsible for the coordination of the Programme Development and Reporting Unit, guiding and overseeing the Programme Development, Reporting, and Donor/Government Liaison functions of the IOM Turkiye Mission.

Core Functions / Responsibilities:

1. Lead and coordinate the design and development of new programs, projects, and activities in close coordination with the relevant donors, government counterparts, public and private institutions, and project partners, ensuring compliance with donor interests and requirements.
2. Lead and coordinate the elaboration and compilation of reports for donors, government and other relevant stakeholders, ensuring compliance with donor requirements and procedures.
3. Ensure processing, endorsement and submissions of project proposals, donor reports, partner agreements (Service Agreements, Memorandum of Understanding (MoUs), Letter of Agreement (LoAs) and other types of contracts) and any other relevant documents, in line with specific internal requirements and procedures.
4. Represent IOM Turkiye in donor meetings briefings, conferences, and UN Country Team (UNCT) meetings and liaise with donors, governmental partners, project partners, think tanks, and policy centers at the international and national level.
5. Advise on relevant fundraising strategies and actively contribute to Mission’s fundraising efforts; compile and analyze information on donor policies and priorities for Turkiye, identify new funding opportunities, define proactive approaches to donors.
6. Ensure compilation and analysis of relevant information on migration-related issues and trends in Turkiye affected by an influx of mixed migration flows; identify and conceptualize new programs, projects, and initiatives for the Mission.
7. With Chief of Mission, Heads of Sub-Offices, and Programme Coordinators, lead Mission’s strategic planning; Coordinate the compilation of reports and papers on IOM Turkiye strategic approaches and priorities for distribution to donors, government, partners and other counterparts.
8. Oversee monitoring and evaluation efforts in the Ankara Office. Closely cooperate with the Monitoring & Evaluation (M&E) Officers in Gaziantep, observe projects’ compliance with the objectives set in project documents and budgets, M&E frameworks and work plans, and ensure overall compliance with donors’ contractual requirements, interests, and expectations.
9. In coordination with the Information Management/Portal Unit, develop and manage a Turkiye Portal module for Project Development-Reporting to ensure project documents and relevant files are stored properly, up-to-date donor information is made available to relevant colleagues, and PD processes (i.e. Concept Note (CN) and proposal writing, report writing, deadline reminders) are found inside the Turkiye Portal.
10. Guide and support capacity building and training activities in the field of programme development for government officials and IOM staff in Turkiye through workshops and seminars. Design tailored training sessions and conduct across Turkiye for IOM staff and local partners include project development, reporting, and PRIMA training for staff, project development and reporting training for local partners (Syrian/Turkish Non-Governmental Organizations (NGOs), government), etc.
11. Supervise staff members (currently three in Ankara and three remotely in Gaziantep) and provide oversight on day-to-day tasks and long-term projects, to ensure PD, Reporting, and Liaison duties completed in timely manner and high-quality level.
12. Oversee and develop Private Sector engagement, developing the IOM Turkiye Private Sector Engagement strategy, leading liaison with potential private sector partners, and securing funds and other types of support from private sector partners.
13. Develop and manage the Migration, Environment, and Climate Change (MECC) portfolio, including liaison with relevant Government of Turkiye agencies, development of MECC project CNs/Proposals, and coordination with MECC colleagues in Vienna and HQ. Manage MECC activities and/or projects once funding secured.
14. Undertake regular duty travel in Turkiye.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Migration Studies, International Relations, Law or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Experience in the field of migration issues, project design, implementation, and administrative and financial management.
• Experience in liaising with governmental authorities, other national/international institutions.
• Experience with monitoring and evaluation and results-based management.
• Previous experience in project development support is highly desirable.
• Work experience in the Region is an asset.
• Experience in IOM strategy development is an asset.

Skills

• Excellent report writing skills.
• Excellent analytical skills and demonstrated skills in performing complex analyses on a wide range of factors, requirements, policies and priorities for the assessment and implementation of projects.
• Excellent troubleshooting and problem-solving skills.
• Good knowledge of financial and administrative management.
• Capacity to motivate multi-cultural, international staff to higher productivity and good co-operation.
• Good level of computer literacy, including database applications.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Turkish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Undertake regular duty travel in Turkiye.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.