Team Assistant
Singapore, Singapore
JOB DETAIL
Description
IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2022, IFC committed a record $32.8 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.
The IFC Singapore Office has a vacancy for a Team Assistant to provide high-quality administrative and client services support.
Under the supervision of the Country Manager, ACS Supervisor and Team Lead, the Team Assistant will provide a full range of administrative support functions, which also includes quality assurance, liaison with internal and external clients, and general research and reference work.
Roles and Responsibilities
• Drafting routine correspondence and proofreading materials
• Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc.
• Understanding of IFC guidelines, systems and procedures and able to work with teams remotely
• Assisting in planning and monitoring of project-related activities, i.e. logistical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc
• Organizing office and business-related events and training programs, including procurement, contract management, processing vendor invoices and purchase orders, F&B catering, invitations, RSVPs, registrations, travel-related and visa arrangements for overseas participants, and coordination with Facilities and IT team on logistical set-up
• As part of a co-located (World Bank and IFC) office in Singapore and in the Pacific Region works collaboratively with ACS staff across all WBG offices
• Providing back-up support to other ACS peers in their absence or during periods of heavy workload
Selection Criteria
• Bachelor’s degree or equivalent diploma or comparable experience, minimum five (5) years of relevant experience in secretariat or office administration
• Strong written and oral communication skills, ability to draft a variety of correspondence and edit materials independently
• Good time management/organizational skills and interpersonal skills to effectively deal with staff in a multicultural environment
• Full proficiency in English, both written and spoken
• Proficiency and prior experience in MS Office: Excel, Word, PowerPoint and Outlook
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
Learn more about working at the World Bank and IFC, including our values and inspiring stories.
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