We are seeking a Training Program Administrator for a 2-year-regular position (renewable) to work within the Business Development department at the International Vaccine Institute in Seoul, Korea. (Duty station : Seoul, Korea)

Job Description

This job is responsible for providing administrative and logistics support of K-Vaccine training program to ensure commitments are delivered at acceptable quality on time and within budget. It also encompasses project resourcing, budget planning and financial management.

Key Roles & Responsibilities

1. Program/budget administration

• Ensure the program plan is accurately reflected in the financial budget and forecast.
• Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines.
• Support preparation of budget and expenditure projections
• Provide support in planning, monitoring, and validating resource (FTE & external) utilization.
• Monitor and validate individual project cost expenditures, analyze financial status, and advise program team members on funding execution
• Monitor the financial activity in the program team in compliance with internal guidelines and government

2. Logistics and administration

• Interact and communicate with collaborators and collaborating organizations as required
• Provide logistics support in procurement for the program in accordance with institutional policies
• Provide logistic/administrative support in arranging meetings, trainings, incoming visits, etc.
• Coordinate and support disbursement of program funds

3. Other ad-hoc tasks

• Provide support to K-Vaccine training program team as required.

Job Requirements and Qualifications

1. Education Requirements

• A Bachelor’s degree or Master’s degree in science or business related field

2. Related Field Work Experience

• Bachelor’s degree & 1~2 years of experience or
• Master’s degree & 0+ years of experience in related field: administration, finance, accounting, planning, or project management

3. Technical and Professional Skills / Knowledge

• Excellent skills in Microsoft Office and Hancom Office
• Excellent communication skills in dealing with senior external contacts
• Strong organizational skills; able to juggle multiple priorities.
• Excellent inter-personal communication skills; professional presence.
• Program/Project management skills are plus (including MS Project skill)

4. Language Proficiency

• Fluency in English