Translation Assistant (French)(G5)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.
One of the main functions assigned to the IAEA by its Statute is to foster the exchange of scientific and technical information and the dissemination of knowledge in the nuclear field among Member States. To facilitate the effective exchange and dissemination of information relevant to the IAEA’s work and mandate, the Division of Conference and Document Services coordinates and supports the implementation of these activities for its users and clients, both internal and external, by organizing meetings and conferences, issuing documents in the six official
IAEA languages, i.e. Arabic, Chinese, English, French, Russian and Spanish, and editing, printing and distributing publications.
The French Translation Section is one of six translation sections in the Division providing translations of a broad range of documents and
publications into the official languages. It is responsible for translating documents into French. High quality translations are required and often
short deadlines have to be met.
Main Purpose
As a member of a team led by the Section Head, the Translation Assistant processes, formats, incorporates changes in and proofreads documents translated into French. The Translation Assistant is responsible for the final quality control of technically complex and sensitive texts ensuring accuracy and completeness before dispatching and, where appropriate, uploading them on the IAEA’s website. The Translation Assistant provides technical guidance to other support staff in the Section.
Functions / Key Results Expected
Process, proofread and finalize highly sensitive and technically complex texts in French in accordance with established quality control guidelines, ensuring accuracy and consistency of texts by checking spelling, punctuation, grammar, syntax and completeness against the original English texts.
Check and format complex texts containing tables, charts, figures, diagrams, references to ensure accurate presentation.
Create, where appropriate, the final version of texts in PDF and/or other formats as required for dispatching, archiving and uploading on the IAEA’s website.
Coordinate the work of support staff to ensure efficient processing of documentation.
Provide technical guidance to support staff in processing complex documents and perform quality control of such documents
Assign translation jobs, follow-up on their deadlines and prepare records to keep track of them.
Work with computer assisted translation tools (CAT) and desktop publishing software, participate in testing new tools and software, provide feedback and prepare own proposals to improve them.
Engage with clients, collaborate with other language teams to find common solutions on formatting and layout of translated text.
Train and mentor new and temporary support staff. Keep track of and record temporary support staff work for the contract payment purposes.
Support Section Head by taking necessary administrative actions related to the recruitment of support staff in the Section and preparing tests and evaluation criteria.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Communication | Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. |
| Achieving Results | Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. |
| Teamwork | Actively contributes to achieving team results. Supports team decisions. |
| Planning and Organizing | Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions. |
| Client orientation | Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction. |
| Knowledge sharing and learning | Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Language and Conference Services | Editing and Proofreading | Experience in processing and proofreading French texts with a high standard of speed and accuracy. High degree of accuracy and ability to pay attention to detail. |
| Administrative Support | MS Office (Word, Excel, Outlook, PowerPoint) | Good knowledge of the steps involved in the translation process. |
| Language and Conference Services | Translation Support Tools | Knowledge of specialized translation software and ability to learn new software quickly and apply new technologies. |
Qualifications, Experience and Language skills
Completed secondary education.
Successful completion of the French Translation Section’s language test.
Perfect command of French as mother tongue or principal language of education
Minimum of five years of relevant working experience, preferably in translation services of an international organization.
Ability to establish priorities and respect deadlines.
Ability to work independently and accurately under time pressure for extended periods.
Excellent oral and written command of French and English. Knowledge of other official IAEA languages (Arabic, Chinese, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 56137 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce.
- Recruitment will be on a LOCAL BASIS only.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
