Result of Service

Manage dispatch sub-Unit supported by the relevant SOPs. Review the maintenance and repair program and provide recommendations to CTO to minimize the repair cost. Monitoring the mission’s vehicles through the Carlog systems platform..

Work Location

DAKAR

Expected duration

9 months

Duties and Responsibilities

This position is located within the United Nations Office for West Africa and the Sahel (UNOWAS). The Transport Assistant will be based in Dakar, Senegal. The Transport Assistant will report to the Chief Aviation Officer. Within delegated authority, a Transport Assistant will carry out the following duties: Fleet management duties: • Monitors distribution of non-expendable transport assets. • Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. • Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases. • Prepares Business Object Reports. • Coordinates the Mission Vehicle Establishment Committee (VEC) meetings. • Participates in the development of the Transport Section’s annual budget proposals. • Implements the Vehicle Replacement Policy. • Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. • Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. • Provides inputs for statistical report on transport fleet utilization and composition. • Participates in the technical evaluations of bids received from vendors through the Procurement Section. • Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit/Section, Transport. • Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines Transport Dispatch duties: • Ensures the routine transportation requirements are identified within the area of responsibility. • Analyzes transportation requests and supervises route planning and reconnaissance. • Establishes service timetables and driver rosters. • Prepares and disseminates information regarding transport services and transport facilities available to customers. • Ensures maximum utilization and effective use of vehicle and driver resources • Ensures that all mission personnel are aware of the services available to them and communicates any changes that occur. • Ensures the provision of regular shuttle bus services along established routes. • Ensures the provision of ad-hoc transportation services to meet all requirements including staff and equipment movement for operational duty purposes. • Provides transportation briefings to incoming personnel at the check-in and assures that transportation equipment is returned in good working order on check-out by the outgoing personnel. • Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. • Ensures that monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines. • Ensures that files and documentation related to assigned duties are maintained, and prepares reports for supervisors. • Monitors monthly mileage and fuel consumption reports for UN-owned vehicles and confirms the return of the individually assigned vehicles upon departure of staff from the service. • Ensures that databases to monitor the Mission personnel in possession of UN driving permits are maintained. • Ensures that driving test assessments are conducted for UN personnel. • Performs other related duties are required. Transport Driver Testing / Damage Discrepancy Reporting/Other duties: • Maintains databases to monitor the mission personnel in possession of the UN driving permits. • Conducts driving test assessments for the field mission staff members. • Monitors contractual performance of vendors and verifies financial invoices. • Participates in the development of the Transport Unit’s/Section’s annual budget proposals. • Participates in the development of the Transport Unit’s/Section’s Standard Operating Procedures. • Participates in the training activities to enhance the capacity of international and national staff members. • Performs other related duties as required.

Qualifications/special skills

High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required minimum of 8 years of progressively responsible experience in motor vehicle transport operations or related area Experience in procurement process, contract management, performance monitoring, vendor management, transport planning is required. Experience in international operations in a post conflict environment is desirable

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, fluency in oral and written French and English is required

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.