Org. Setting and Reporting

This position is in United Nations Mission in South Sudan (UNMISS) duty Station Juba. The Transport Assistant will report to the Transport Unit Supervisor.

The United Nations Mission in South Sudan (UNMISS) was initially established for a period of one year from 9 July 2011, under Security Council Resolution 1996 (2011), with the intent to renew for further periods as needed. Since then, UNMISS has been renewed consistently with the Security Council determining that the situation in South Sudan continues to pose a threat to international peace and security in the region. Currently, under Resolution 2625 (2022), the Council has extended the UNMISS mandate until 15 July 2023.

Responsibilities

Under the overall guidance and supervision of the Transport unit Head, the Transport Assistant will be responsible to perform the following duties:

¿ Process daily activities for Bus shuttle services carried out and prepare passenger summary report.
¿ Prepare daily transport dispatch vehicle and driver movements. Addresses routine issues. Escalate more complex issues for the attention of the supervisor.
¿ To Prepare driver’s duty roster to effectively support shuttle services without interruption.
¿ Monitor unit daily attendance and prepare weekly and monthly attendance summary.
¿ Track staff leave and advise the unit Supervisor on manpower and Vehicle availability.
¿ Assist in travel arrangements for staff on duty, supporting Troop Rotations, i.e., preparation of official leave with travel, travel requests, Movement of Personal (MoP’s), Accommodation requests and security clearances. Follow up on travel claims for Dispatch Staff.
¿ Monitor stocks of office supplies, PPE for unit staff, and place orders when necessary.
¿ Coordinate with other units to ensure timely service delivery in compliance with Transport established policies.
¿ Assist in vehicle tasking for the Internal mission requests submitted to Dispatch.
¿ Create and update records ensuring accuracy and validity of information of drivers. (e.g., Driving permits for unit drivers, vehicles, and staff details in UMOJA)
¿ Manage phone calls and correspondence (e-mail, letters, packages etc.) for the unit.
¿ Maintain files to keep track of important documents and perform data entry as required.
¿ Ensure that vehicle maintenance is carried out as scheduled and maintain updated records of vehicle maintenance.
¿ To undertake any other tasks as assigned by the Tpt Management

Competencies

Professionalism: Knowledge of UN transport rules and regulations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Vocational training in transport or related subject is an advantage

Job – Specific Qualification

General category valid national driving license is required.

Certified safe driving record is desirable

Work Experience

A minimum of three (03) years of progressively responsible experience in transport operations or related areas is required.

Experience working in an international organization is desirable.

Experience in organizing and executing office work in the UN or similar organization is desirable.

Computer Knowledge is required

Languages

English and French are the working languages of the United Nations. For the post advertised, fluency in English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Applicants in the General Service category shall meet the relevant employment requirements of the host country (Republic of South Sudan

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to increase women participation in its workforce.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.