Org. Setting and Reporting

This position is located within the United Nations Mission in the Republic of South Sudan (UNMISS). The Transport Officer will be based in Juba. Juba is classified as an “E” duty station, and it is a non-family duty station. The Transport Officer will report to the Deputy Chief of Transport Section.

Responsibilities

Within delegated authority, the Transport Officer will carry out the following duties:

• Determines the overall requirements for UN-owned vehicles and associated assets in close liaison with the Chief Transport Officer (CTO) and Transport Budget and Finance Office..
• Develops and implements the Mission Vehicle Acquisition Plan in order to ensure that the mission fleet is optimized to meet the requirements.
• Makes recommendations as for the optimum means of vehicle acquisition, with due consideration to the unique aspects of the mission, which includes the operation of mostly armored vehicles, and where most vehicles are operated by dispatch drivers.
• Ensures that assets are received, issued and disposed according to UN regulations and rules.
• Monitors vehicle utilization through either monthly trip tickets or, in missions so equipped, through the Electronic Vehicle Monitoring System (EVMS). Install EVMS (carlogs) and training other colleagues in the carlog installation.
• Compiles periodic reports and documentation regarding fleet status and deployment for onward transmission to UN Headquarters in order to permit budget and operational planning.
• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Tracks and records fleet disposition at all times in order to analyze and project future needs.
• Monitors distribution of non-expendable transport assets.
• Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
• Draft SORs needed for the transport operations, ensuring that requirements and specifications are accurate and complete and obtain funds availability certification from Transport budget and finance office.
• Engage in reviewing the bid responses and conduct operational and technical evaluation and analysis of the bids to ensure that offers meet technical requirements and operational needs.
• Liaise with commercial insurers and the United Nations insurance specialists to ensure that coverage on goods and equipment is adequate.
• Coordinate acquisition requisition process and gross demand planning with purchasing authorities to ensure that bidding and approval processes meet required timetable in liaison with Transport budget and finance office.
• Lead or act as member of Technical Evaluation process to ensure compliance with Procurement SOP’s and manuals including adequate certification requirements.
• Advise on the serviceability status of vehicular equipment and on the disposal of the unserviceable equipment to be timely renewed or replaced.
• Prepare vehicle accessories list prior acquisition/requisition of vehicles and equipment, based on analysis and statistics and other documents required.
• Ensure vehicles are adequately allocated to other offices as per the existing mission policies and within the approved ratio and fully implements the Vehicle Replacement Policy.
• Ensure proper hand over take over is recorded in UMOJA for all Transport Assets.
• Organize appropriate training and predelivery inspection for all newly received assets and equipment.
• Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
• Provides inputs for statistical report on transport fleet utilization and composition.
• Supervise staff to obtain maximum productivity.
• Performs other related duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

A valid National Driving License is required. Must attach license in the “Other Information” section in the application.

Knowledge of UN Procurement rules and certifications of UN Procurement Training Campus (all modules) is required. Must attach certificate in the “Other Information” section in the application.

Prove relevant experience and certification for using Supply Chain Tool for Gross Demand planning in UMOJA is required. Must attach certificate in the “Other Information” section in the application. Must attach certificate in the “Other Information” section in the application.

Knowledge and Certification of Contract & Risk Management or Acquisition/Requisition Training is desirable. Please attach certificate in the “Other Information” section in the application.

Relevant training in Transport Fixed Assets Management is required. Must attach certificate in the “other information” section in the application.

Work Experience

A minimum of ten (10) years of progressively responsible experience in motor vehicle transport operations, multi-modal transportation, logistics management or a related field in a UN entity or similar international or NGO organization is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree.

Experience in transport/fleet management and planning in an international environment, in particular in United Nations peacekeeping operations is required.,

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This “Recruit from Roster” job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Qualified women that meet the requirements of this job opening are particularly encouraged to apply and will be given full consideration in accordance with the United Nations efforts to
increase women participation in its workforce.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.