Travel Clerk (local recruitment)
JOB DETAIL
DUTY STATION
Geneva, Switzerland
COMMENCEMENT OF DUTY
To be determined NATURE OF APPOINTMENT
Fixed-term – 1 year
Organizational Unit
Conference Services (CNF) Section
Governance Services Department WMO is committed to achieving diversity and a balanced workforce. Applications are welcome from qualified women and men, including those with disabilities. The statutory retirement age after 1 January 2014 is 65. For external applicants, only those who are expected to complete the term of appointment will normally be considered. DUTIES AND RESPONSIBILITIES
WMO is looking for a highly organized, dynamic, and detail-oriented travel clerk to manage and coordinate travel arrangements for its staff and meeting participants. The role demands ensuring efficient, cost-effective, environmentally friendly, and policy-compliant travel logistics that support the organization’s goals.
Key Responsibilities:
1) Travel Coordination: Plan in coordination with departments and units involved, all aspects of travel for WMO staff and meeting participants, including flights, accommodations, and ground transportation.
2) Travel Policy Compliance: Ensure all travel arrangements adhere to WMO’s travel policies and guidelines.
3) Liaisons: To liaise with service providers as required, make sure that their proposals are cost-effective, and maintain effective relationships.
4) Emergency Management: Address travel emergencies or unexpected changes promptly and efficiently.
5) Records Keeping: Maintain accurate records of travel expenses and compile comprehensive reports for management review.
6) Market Awareness: Keep updated with the latest trends in the travel industry, changes in visa regulations, and safety advisories.
| QUALIFICATIONS | ||
| Education Completed secondary education or equivalent in secretarial, commercial, or technical studies. |
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| Experience Proven track record as a travel agent or in a similar role for at least 5 years. |
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| Other requirements Skills: Exceptional organizational and time management capabilities, strong negotiation and problem-solving skills. Technology: Proficient with GDS systems, including Amadeus, Sabre, etc. Knowledgeable about using ERP systems such as Quantum or Oracle. Excellent knowledge of Microsoft Office 365. Competencies: Ability to work under pressure and manage multiple tasks simultaneously. Communication: Excellent verbal and written communication skills. |
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| Languages Excellent command of English, and French both oral and written. Knowledge of other official languages of the Organization is an advantage. (Note: The official languages of the Organization are Arabic, Chinese, English, French, Russian and Spanish.) |
Possibility of renewal subject to the availability of funds and pending satisfactory performance after an initial probationary period of one year which can be extended up to a maximum of two years.
| SALARY | |
| Annual net base salary on initial appointment and after deduction for staff assessment is: 78,737 | |
Additional Information:
Only applicants in whom WMO has a further interest will be contacted.
Shortlisted candidates may be required to sit a written assessment and/or an interview. Date of issue of vacancy notice: 19 April 2024
