We are seeking a Travel Lead for a regular position to work within the Procurement & Travel Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Job Description

This job is responsible for leading and overseeing IVI business travel arrangements for IVI staff and non-staff.
This job ensures efficient and proactive management of IVI business travel, adherence to IVI’s travel policies, travel security and safety measures. This job also focuses on continuous process improvement and fostering relationships with travel service providers to optimize travel experiences.

Key Roles & Responsibilities

1. Lead and manage IVI business travel arrangement

• Oversee and manage staff and non-staff travel plans and arrangements.
• Manage and operate IVI’s travel policies, procedures and programs.
• Review and negotiate contracts or rates with travel vendors for best possible terms and conditions.
• Oversee and ensure compliance in all aspects of travel policies, procedures and internal controls.
• Provide advise on all travel documents including group meeting events in overseas, immigration/entry regulations of destination country.
• Review and process travel expense reports.
• Analize, produce reports on performance and provide comprehensive management information

2. Manage travel security and safety policies and procedures

• Manage and implement travel security and safety policies and programs that monitor global travel risks to provide timely support for traveler who are in emergency/help in multiple overseas locations.
• Develop and update training programs to educate and empower employees to take ownership of their security and safety during international travel.
• Monitor global security and safety conditions on the counties where IVI staff travels and be primary contact for travelers. Provide timely report/ advice to supervisor in emergency.

3. Manage vendor and build relationship

4. Drive improvements in travel policies, procedures, system

• Provide staff training and guidance on travel policies, procedures and system.
• Drive continuous improvements on travel strategy, policies, procedures, and system.

5. Stakeholder interaction

6. Manage sub-team

• Supervise travel team staff including managing travel team’s daily activity
• Provide advice, coaching, and training to staff.
• Lead travel-related projects as assigned.
• Resolve travel related issues

Job Requirements and Qualifications

1. Education Requirements

• Bachelor’s degree or equivalent
• A degree in Tourism & Hospitality Management is preferred.

2. Related Field Work Experience

• 10+ years

3. Technical and Professional Skills / Knowledge

• Good knowledge of travel booking programs and industry
• Good knowledge of international travel regulations and customs
• Good knowledge of travel security and safety
• Good knowledge of expense reporting and processing.
• Good knowledge of ERP, Excel, Reporting System
• People management skill

4. Language Proficiency

• Fluency in English