Position: Ukraine Analysis Hub- Project Manager                              

Reports to: Ukraine Analysis Hub Team Leader                                       

Supervision of: 1 Admin/Finance Technical Officer, 2 Civil Society Liaisons, 1 Capacity Building Expert                             

Budget responsibility: N/A                 

Duty Station: Kyiv                                         

Travel: Possible                                                                      

Duration & contract type: 100%, 6 months

Starting date:  ASAP, November 2023

Eligibility: Must have the right to live and work in Ukraine

About ACAPS

ACAPS is dedicated to helping humanitarians make better decisions. We want to put evidence at the heart of decision-making. To achieve this, we collaborate with a variety of partners across the humanitarian sector and beyond. We strive to be an evolving platform providing:

• Independent analysis to support evidence-based decision making for humanitarian operations.
• Deployment of experts to support assessments and analysis in crisis.
• Innovative approaches to collect more reliable and timely data and conduct rigorous analysis
• Capacity development of humanitarian actors to carry out better needs assessments and analysis.

Ukraine Analysis Hub

ACAPS Ukraine Analysis Hub (UAH) has been monitoring the conflict in Ukraine and producing timely, independent, and high-quality analytical products on the humanitarian situation in Ukraine and the region since March 2022. Since its inception, the UAH has delivered a comprehensive set of analytical products, including in-depth analytical reports and datasets.

The project also seeks to bolster analytical capacity and assessment capabilities in Ukraine, through mentoring and technical support to Ukrainian civil society.

The project is composed of 16 staff members, working mainly from Poland and Ukraine.

Purpose of the position 

The Project Manager will support day-to-day functioning of the ACAPS Ukraine Analysis Hub including coordination of analytical and operational processes. Together with the Team Leader and the Senior Analysts, the Project Manager will constitute the management of the hub, directly responsible for the effective functioning of the hub and good team collaboration.

Upon request, the Project Manager may represent the hub in various engagements with key stakeholders.

Role and responsibilities

• Line management of support and capacity building staff (1 Admin/Finance Technical Officer, 2 Civil Society Liaisons, 1 Capacity Building Expert)
• Internal coordination of Ukraine Analysis Hub: ensure implementation of workplan, team priorities, project deliverables and collaborative processes.
• Grant management including follow ups with donors, coordinating reporting, drafting donor reports, report on the progress of the project to ACAPS and donors, as required.
• Capacity building: coordinating capacity building activities: content design, registration and participation, evaluation
• Ensure that MEAL processes are taking place and changes implemented based on findings
• Planning and coordinating workshops, travel, online events, and other activities of the Ukraine hub as necessary
• Ensure performance management and regular appraisals are conducted with all staff members

Critical interfaces

The Project Manager will work closely with all members of the Hub to ensure correct and smooth work processes and communication. The Project Manager will work closely with the Team Leader and the Senior Analysts and further collaborate with: ACAPS HR, Content and language editors, Analysis Coordinator, and ACAPS Grants.

This is a new position in the ACAPS Ukraine Analysis Hub. The shape and scope of responsibilities might need to be adjusted following the review of the workload and responsibility distribution within the team. Any changes to this ToR will be agreed upon between the Project Manager and the Team Leader.

Competencies

This position seeks people with excellent planning and time management skills, able to work both in person and remotely with diverse team located across multiple locations. This person will have excellent communication skills and ability to work effectively in a collaborative manner as well as facilitate collaboration within the team.

Knowledge and experience 

• Master’s degree, preferably in humanitarian action, management, social sciences, international relations, research, or international development.
• Bachelor’s degree with an additional 2 years’ experience will be accepted instead.
• At least 5 years field or headquarters experience in international organisations with at least 2 years of management experience. Experience in a humanitarian sector preferred.
• Demonstrated experience leading fast paced international projects and multi-disciplinary, multinational teams in complex environments.
• Knowledge of project management tools and approaches.
• Knowledge and experience in working with analytical projects or civil society projects either in Poland or Ukraine will be a strong asset.
• Proven ability to deliver against targets and meet deadlines within a short timeframe.
• Significant understanding of humanitarian sector and needs, humanitarian coordination structures and UN system.
• Excellent computer skills and knowledge of MS Office as well as different data processing and project management softwares (e.g. Airtable, Miro, etc)

Language and communication

• Very strong communication skills, both written and oral, including active listening, respectful communication, and knowledge and adaptation to different communications styles and preferences within the team.
• Fluent written and spoken English and either Ukrainian or Polish required.

Behavioural competencies

• Result-oriented and problem solving
• Collaborative and willing to work actively with other people
• Takes initiative and ownership of their work and the work of the team
• Attention to detail
• Flexible and creative