Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Division is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs, and for providing advisory support to the Executive Director in the formulation and implementation of UN Women’s overall mission, strategy and plans of actions.

Under the supervision of the Deputy Director, the Human Resources (HR) Analyst will support in various HR activities, particularly supporting HR Management in coordinating and implementing special initiatives related to Recruitment and Staffing in close collaboration with other HR Functional Leads and HRBPs. They will also support the HR Division on the development of necessary tools and systems and contribute to the development of HR reports.

Duties and Responsibilities

• Provide technical support in the review of relevant procedures and guidelines in relation to the implementation of new contract modalities for affiliate personnel.
• Contribute to the revision of policies and guidelines in relation to the transition to the new contract modality.
• Provide support to other special projects initiated by HR Management in relation to recruitment and staffing.
• Provide guidance on the interpretation and application of HR policies related to recruitment and staffing.
• Advise hiring manager on the best staffing modality and appropriate use of different contract types.

Provide technical support to Deputy Director and HR Specialists on the development and implementation of recruitment initiatives:

• Provide support in the conduct of assessments.
• Facilitate competitive recruitment and selection processes, including vacancy announcement, screening of candidates, preparation of relevant assessment tools and reports, in collaboration with HR Business Partners.
• Facilitate interview panels, conduct reference checks and follow up on the approval processes.
• Provide inputs and technical support to the implementation of the e-recruitment system.
• Provide technical support in the development and maintenance of rosters in relation to recruitment and other staffing needs.
• Provide technical and coordination support on executive search and outreach to widen candidate pools for vacant positions.

Provide technical inputs and coordination support to job design and evaluation for affiliate workforce:

• Provide support to the development of job profile library, particularly for affiliate workforce, in collaboration with HR Specialist on Organizational Design and HRBPs.
• Provide support in writing and reviewing job descriptions, and support with maintaining UN Women’s affiliate personnel job dictionary with standard job profiles.
• Provide suggestions for further streamlining related processes.

Provide technical support to HR Reporting and internal communication on staffing:

• Gather and compile documentation, and information related to special projects on staffing.
• Draft documents, statistics and reports as required.
• Provide inputs to special recruitment and staffing reports as required.
• Ensure that intranet pages are up to date and regularly post new materials on the HR Updates pages in Yammer and the internal newsletter.

Provide knowledge management support:

• Liaise close with colleagues in the HR communities of practices as required.
• Draft and/or provide inputs to training and information materials, including templates.
• Provide timely inputs to the HR Bulletin on recruitment and staffing.

Perform any other duties as assigned by supervisor.

Key Performance Indicators:

• Recruitment and Selection processes coordinated, on time and on scope per policy and UN Women values.
• Timely advice on recruitment policies, procedures and guidance.
• Timely support to recruitment projects as per annual workplan and budget.
• Any issues related to new contract modality implementation escalated in a timely manner.
• Timely and accurate HR report on recruitment and staffing.
• Timely support to position establishment processes and quality and timeliness of classification analysis of jobs.

Competencies

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Good general HR knowledge and expertise with a focus on recruitment and selection, knowledge of modern concepts and approaches in the field of HR Business Partnering;
• Demonstrated negotiating, cultural sensitivity and diplomatic skills;
• Strong interpersonal, communication and presentation skills;
• Good problem-solving and decision-making skills;
• Good analytical skills;
• Strong planning, goal-setting and prioritization and organizational skills;
• Ability to write and present ideas and concepts;
• Ability to handle confidential information;
• Good understanding of UN Staff Regulations and Rules and human resources policies and procedures;
• Ability to adapt quickly to work demands and changing deadlines;
• Strong understanding of HR processes, terminology and data is significant advantage;
• Knowledge of Enterprise Resource Programmes.

Required Skills and Experience

• Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organisational Development, Public Administration or other relevant social sciences;
• A first-level university degree in combination with two additional years of experience may be accepted in lieu of the advanced university degree.

Experience:

• Minimum of 2 years of relevant experience in recruitment and staffing or related area;
• Experience in recruitment and selection of both staff and affiliate personnel contracts is required;
• Experience in and knowledge of UN system recruitment and selection policies and procedures are required;
• Experience in job design and classification is required;
• Experience working at an international level is an asset.

Language Requirements:

• Fluency in English is required;
• Knowledge of another UN working language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)