Background

The Unstereotype Alliance is a thought and action platform convened by UN Women, that uses advertising as a force for good to drive positive change. It seeks to eradicate all harmful stereotypes from advertising and media content. With a focus on empowering people in all their diversity (race, class, age, ability, ethnicity, religion, sexuality, language, education, etc.) to help create a gender equal world, the Alliance brings together a powerful global coalition of private sector leaders behind the common goal of eliminating gender bias and harmful stereotypes from their advertising.

To create a practical and enforceable way to achieve real global change, the Unstereotype Alliance implemented its National Expansion Programme (NEP) to activate the Alliance’s mission at a local and country level. The UA Secretariat hereby seeks to recruit a Project Coordination Analyst to assist with the strategic and operational development of this workstream.

Under the direct supervision of the Head of the Unstereotype Alliance Secretariat (HUAS), the Project Coordination Analyst will assist the NEP Specialist with the coordination and management of the NEP, to maintain continuity and sustain the momentum of the twelve established National Chapters (Argentina, Australia, Brazil, India, Japan, Kenya, Mexico, Nigeria, South Africa, Turkey, UAE and UK) as well as the launch of 2 new National Chapters (China and Indonesia) by mid-2024. The Project Coordination Analyst will assist with outreach at a country level, providing ongoing strategic, tactical, administrative, financial and operational support for established and prospective National Chapters and UN Women Country Office colleagues. This includes the onboarding of national colleagues and members, tracking correspondence, supporting on major events, performing data entry, and providing regular reporting while interacting between UN Women focal points in Country Offices and the Secretariat.

The Project Coordination Analyst will coordinate all new and existing chapters with Due Diligence research, and on global projects requiring National Chapter engagement (e.g. B2C campaign activations across all National Chapters, Global Research Forum). The staff will provide support to the wider Unstereotype Alliance team as appropriate to plan for 2023/4 UA events (e.g. Cannes Lions Festival, UNGA and the Global Member Summit).

The duration of the assignment is 364 days (or not exceeding 31/08/2024). Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

Duties and Responsibilities

• Organize ongoing engagement opportunities for the NEP Focal Points through bilateral or team meetings for learning and capacity development, ensuring the Secretariat is kept across key communications and is present at meetings;
• Act as a focal point for day-to-day coordination to support the NEP Focal Points in developing and implementing their strategic plans to ensure the continued engagement and sustainability of the Chapters;
• Support the organization of key activations at the local level, including the celebration of launches, anniversaries and participation in key local industry awards or events;
• Assist with preparatory work for new National Chapters, ensuring national focal points are adequately briefed on the member recruitment process, Due Diligence and UA materials, ensuring all research, financial and administrative support is finalized and members are onboarded (using the Spanish language where necessary).

Coordinate and Assist with the launch of pipeline National Chapters:

• Work with the UA Secretariat team and the NEP Specialist to propose the foundation of National Chapters in China and Indonesia, working closely with the UN Women Asia and Pacific Regional Office to engage the local advertising industry;
• Prepare two National Chapters for launch by mid-2024, ensuring Country Office colleagues are adequately briefed on the member recruitment process including communications tools for PR/media;
• Compile key materials and conduct light research to assess the suitability of future prospective National Chapters;
• Coordinate onboarding sessions with new National Chapters to share the Unstereotype Alliance toolkit, governance and financial structure in support of the finalization of strategic priorities and the local workplan (using the Spanish language where necessary).

Liaise with UA Secretariat to coordinate the representation and engagement of National Chapters globally:

• Collaborate with the NEP Focal Points and UA Secretariat communications colleagues to provide monthly updates on national chapters for the Learning Cafés, UA’s social media, website, newsletter, All-Member Call and Deputy Vice Chair calls;
• Prepare briefing notes and interventions to ensure NEP engagement in major global initiatives/events (Cannes Lions, CSW, UNGA, Global Member Summit, Spikes Asia etc.);
• Engage the National Chapter Focal Points and members to support the creation of a Global Research Forum in collaboration with the Global Member Engagement Consultant;
• Assist NEP Focal Points and UA Secretariat to prepare for the February 2024 Global Member Summit, ensuring all National Chapters play an active role in the event;
• Provide key logistical and administrative support for UA high-level events such as the Cannes Lions International Festival of Creativity and the Global Member Summit. This includes supporting travel arrangements via UNall, AMEX and Quantum as well as the chaperoning of high-level speakers such as UN Women Goodwill Ambassadors;
• Support UA Secretariat communications colleagues with outreach and engagement of National Chapters Focal Points, Members and Influencers in the global B2C campaign, ensuring field-facing activations consistent with the UNW Strategic Plan;
• Assist UA Secretariat communications colleagues with local support for phase 3 of the Gender Equality Attitudes Study, specifically those countries to be featured in the next report;
• Develop and maintain information products including NEP case studies and ‘Information Notes’ to profile the membership and highlight the impacts of the Unstereotype Alliance membership both globally and at local levels, particularly on the Unstereotype Alliance Member Hub.

Provide operational and administrative support to the National Chapters and the global UA Secretariat:

• Work with the MPAS Due Diligence Help Desk to streamline Due Diligence submissions and queries from the NEP, including the coordination with the Comms and Civil Society team as well as conducting preliminary Due Diligence assessments of any global or NEP prospective member to identify their risk level, and guiding NEP Focal Points on the next steps to foster local membership growth;
• Complete outstanding Due Diligence assessments for global UA members and monitor any increase in Due Diligence risk for the global and NEP membership in English or Spanish (for Mexico and Argentina);
• Maintain internal NEP knowledge management including Welcome Packs for new members and allies, onboarding documentation, filing systems for finance records and documents as well as any other guidance needed across the NEP administrative process;

• Provide operational and administrative assistance to the NEP Focal Points for full compliance in terms of due diligence, ERP System support, and overall finances, procurement and administrative procedures; fielding queries to the UN Women HQ legal and finance colleagues with Secretariat support;
• Collaborate with the UA Programme Associate on the administrative, financial and human resource-related matters for the National Chapters hosted by National Committees (UK and Australia);
• Assist the UA Programme Associate of the Alliance during the organization of the Global Member Summit by liaising with UNHQ, particularly the UN Senior Special Events Coordinator;
• Create and update NEP presentation materials including templated pitch decks, factsheets and case studies for the UA and UN Women network to use;
• Perform NEP data entry and identify mechanisms to streamline administrative procedures such as CRM monitoring.

Key Performance Indicators:

• Timely and quality support to the programme team and partners in line with the global and National Chapter work plans
• Quality and timely systems for tracking/monitoring
• Timely submission of accurate and quality reports/materials including for training workshops, Learning Cafés, global UA and National Chapter events.

Competencies

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:

https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies:

• Analytical and academic research skills
• Ability to think logically and work with great attention to detail, particularly under time pressure
• Ability to write clearly and concisely
• Ability to work harmoniously with staff members of different national and cultural backgrounds
• Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
• Ability to use office software suites (Canva, Hivebrite, Trello, Word, Excel, Google Forms etc.)
• Ability to multi-task and prioritize tasks, particularly during high-level events

Required Skills and Experience

• Master’s degree (or equivalent) in International Relations, Marketing, Public Relations, Gender Studies or other related fields;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• 1 year of professional experience in project management and community engagement with the private sector is required;
• Experience working with the marketing or advertising industry is required;
• Experience in excel and data-entry is required;
• Experience working in the UN System is desirable.

Language Requirements:

• Fluency in English and Spanish is required;
• Working knowledge of another UN language is a distinct advantage.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)