Unit Head (Accounts Payable)(P4)
JOB DETAIL
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.
Organizational Setting
The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA’s scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA’s mandate.
Main Purpose
Reporting to the Section Head, the Unit Head leads the Unit’s staff and coordinates with team members and internal/external counterparts ensuring timely, effective and accurate processing of various types of financial transactions in accordance with the Agency’s rules and procedures. In addition, the Unit Head ensures overall integrity, accuracy and completeness of reporting of the financial transactions, including to external counterparts and leads complex change initiatives impacting several business processes and a wide range of counterparts.
Role
The Unit Head is: a team player and team leader, working together and overseeing the work of other members of the Unit to ensure accurate, timely and efficient processing of various types of financial transactions; a focal point for staff members throughout the IAEA and external counterparts, providing advice and guidance to facilitate the processing of financial transactions; a change manager leading complex change initiatives and promoting the adoption of best practices.
Functions / Key Results Expected
– Lead and manage the assigned accounts payable segment and Unit staff to ensure the accurate, timely and proper recording of a wide variety of financial transactions involving extensively dispersed activities, including complex and intricate cases in accordance with Agency rules and procedures and
propose/implement solutions in cases of problem transactions and irregularities.
– Act as payment authorization officer for payments within the delegated monetary limits.
– Coordinate the monitoring and reporting of the assigned accounts payable segment key performance indicators and review accounting records/financial exception reports to ensure data integrity.
– Lead complex change initiatives and provide substantive support to the development and implementation of new financial systems impacting several business processes across the Agency; perform effectiveness and quality reviews and recommend, develop and implement innovative solutions.
– Ensure that adequate internal controls related to financial transactions processing are in place and perform reviews to identify areas where internal controls need strengthening and assist with the design and implementation.
– Review the periodic and year-end closure tasks assigned to the Unit/Section, including complex external reporting to counterparts, in accordance with prescribed guidelines and deadlines and other work needed in the preparation of year-end financial statements.
– Assist with the preparation of responses to audit observations from internal/external auditors.
Competencies and Expertise
Core Competencies(Competency Framework)
| Name | Definition |
|---|---|
| Planning and Organizing | Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones. |
| Communication | Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate. |
| Achieving Results | Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned. |
| Teamwork | Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility. |
Functional Competencies
| Name | Definition |
|---|---|
| Analytical thinking | Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis. |
| Judgement/decision making | Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules. |
| Technical/scientific credibility | Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches. |
Required Expertise
| Function | Name | Expertise Description |
|---|---|---|
| Finance | Enterprise Resource Planning (ERP) system | Hands-on experience in the use of Oracle or similar Enterprise Resource Planning (ERP) system. |
| Finance | Finance Principles and Practices | Very good knowledge of financial, accounting and internal control matters in the international public sector. |
| Finance | Financial Analysis | High degree of accuracy to ensure the correctness and integrity of financial information. |
Qualifications, Experience and Language skills
- Advanced university degree in finance, accounting, business administration or directly related field. A Bachelor’s university Degree in the same fields with three additional years of relevant work experience may be considered in lieu of an advanced university degree.
- Minimum of seven years of relevant experience in finance and accounting, at least two of which in an international environment.
- Experience in a supervisory role.
- Experience in drafting various policy and procedure documents.
- Professional certification in finance and accounting (e.g. CA, CPA, ACCA) desirable.
- Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $77326 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 35802*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions
General Information
- The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
- Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
- The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
- Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
- The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.
Evaluation process
- The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
- Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.
Appointment information
- Appointment is subject to a satisfactory medical report.
- Staff members may be assigned to any location.
- Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
- The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
