Specific Duties and Responsibilities

1. General Statement of Purpose of the Contract:
The USAID Project Management Assistant (PMA) position is in the Democracy and Governance (DG) Office and
directly reports to the Project Management Specialist, Operations Team Leader. The jobholder serves as the DG
Office Program and Logistics Assistant throughout democracy and governance activities with emphasis on tasks
related to personnel vetting responsibilities, travel and logistics support, and improved office efficiencies and
information management, and support AOR/CORs in activity management especially locally implemented.
Through undertaking the assigned responsibilities, the jobholder will contribute to actions related to strategy
development, project design approvals, budgeting, implementation, monitoring, analyses, assessments, evaluations
and close-out of programs, activities/projects, and/or assistance objectives/operational plans in close conjunction
with more senior DG Office staff. The jobholder will collaborate with USAID and other U.S. Government (USG)
colleagues in Honduras as well as with USAID in Washington, D.C. and with mid-level colleagues from the local
donor community and from national government, and non-governmental organizations. Most of the incumbent’s

time will be spent in Tegucigalpa with occasional travel required to other departments in Honduras. He/she will be
required to coordinate and participate in a wide variety of technical activities and attend meetings, monitor
programs, recommend solutions to problems that arise, and ensure compliance with policies and regulations in
support of the array of DG Office programs.
The jobholder will support technical teams as they plan and implement programs that support USAID and USG
goals and objectives. The jobholder will also provide support to Contracting Officers Representatives/Agreement
Officer’s Representatives (COR/AORs) and/or Activity Managers responsible for substantive
programs/projects/activities.
Duties include supporting technical office teams (including office leadership and technical specialists (Project
Management Specialists (PMS)) with project management; monitoring, evaluation, and learning (MEL); financial
management; and communications.

A. Program Management Assistance: – 30%
− Serves as activity manager for two activities and supports AOR/CORs in activity management of
Localization Activities, activities implemented by local implementing partners, and assists the AOR/CORs
on all aspects of program management and day to day activities in a capacity of an activity manager.
− Performs a variety of research, reporting, and analytical duties to provide programmatic and technical
activity management support including liaison functions for the Mission, civil society, media, and relevant
activities in support of the DG Office.
− Remains current and maintains information on the status, processes, challenges, and best practices on
localization.
− Provides and follows up on recommendations to ensure effective program implementation.
− As an activity manager of the DGO activities, works closely with supporting offices of the Mission such
as PO, FMO and OAA.
− As an activity manager of DGO activities, works closely with DGO budget and MEL specialists on
accruals, financial reports, indicators, and other reporting requirements.
− Serves as a member (as assigned) to any Mission teams, responsible for guiding the development,
implementation, and evaluation of USAID/Honduras assistance to support DG office.
− Pertaining to serving as team member on various Mission Teams, the incumbent will contribute to the
drafting and finalizing activity-related correspondence and documents, and to performance reviews; drafts
technical justifications for new activities and changes to on-going activities; organizes donor or other
related events in support of activities; and assists in other program implementation as required
− Builds and maintains a productive professional working relationship with the following parties: all USG
employees (e.g., USAID/Honduras, USAID/Latin America Region, USAID/Washington, U.S. Embassy
officials, etc.) and non-USG partners, including mid- (or in the absence of colleagues, possibly high) level
Government of Honduras officials and other donor agencies local and national government officials and
the general public. Professional working relationships will be important to ensure coordination and
harmonization of investments, learn from other development initiatives, solicit ideas from beneficiaries,
and explain USAID programming priorities.

B. Developing and implementing processes to improve internal and external office efficiencies – 20%
− Plays a significant role in the identification of office inefficiencies and develops viable solutions to
address these inefficiencies.
− Represents the DG Office in Managing for Efficiencies and Effectiveness (MfEE) events and
presentations.
− Ensures that the DG Office incorporates and utilizes MfEE concepts and processes, including improving
the way that the DG team collaborates and plans/conducts meetings.
− Creates and maintains systems for tracking events and tasks for the DG Office.

C. Supporting, managing, and monitoring a system for logistics support to the DG office – 20% –
Provides support to DGO staff in travel arrangements, vouchering, reserving conference rooms, access
requests, and undertaking event or other related planning or administrative activities.
D. Developing, planning, implementing, managing, and monitoring Leahy vetting system – 15%
− Develops a highly detailed and professional knowledge of the policies and procedures related to the Leahy
vetting required for the representatives of the police, justice, and other Government of Honduras (GOH)
personnel proposed for assistance or travel.
− Ensure that all persons requiring vetting receive clearance before assistance occurs or are informed that no
clearance has been obtained.
− Develops and maintains professional working relationships with other vetting specialists in the US
Mission and remains abreast of any policy or procedural developments.
E. Support to activity managers, AOR/CORs in organization of program document and files – 15%
− Ensure that all filed documentation is well organized, and complete.
− In partnership with activity managers, supports the management of paper and electronic files for all
activities/programs in the DG Office.
− Maintains a tracking system for outstanding documentation required for proper file management and
organization.
The contractor is eligible for temporary duty (TDY) travel to the United States, or to other Missions abroad, to
participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.
F.
Supervisory Relationship:
The incumbent is directly supervised by the USAID Project Management Specialist (Operations and
Management Team Lead) or designee. Will substantially contribute to the Operations and Management Team
and DGO team and as such will provide technical input the DG Office Director and Deputy, as well as additional
DGO Team and Mission members as needed. Work is reviewed primarily in terms of results achieved upon
completion, rather than the detail of work while in progress.

G. Supervisory Controls:
Supervision of other USAID staff is not contemplated.

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