Org. Setting and Reporting

The position is located within the United Nations Organization Stabilization Mission in Democratic Republic of Congo (MONUSCO) in Transport Section, Administration Unit in Goma. The incumbent will report to the Chief Acquisition Unit.

Responsibilities

Within the delegated authority, the Vehicle Technician/Spare Parts Acquisition and Data Analysis Assistant will perform spare parts acquisition and data analysis duties and will participate in the business processes for the acquisition of various services and commodities (e.g., vehicle spare parts, workshop tools, and equipment) under the section Acquisition Plan, to support the Transport Section and the Mission mandate. She/he will assist in monitoring the overall Workshop Plan and perform acquisition planning activities to ensure resources are used optimally to meet customer requirements. The Vehicle Technician/Spare Parts Acquisition and Data Analysis Assistant will be responsible for the following duties: • Maintains proper and complete records of administrative documents related to acquisition transactions, purchase orders, petty cash invoices, and proformas for accountability and easy reference. • Establish itemized lists for acquisition and match stock with demand on time through the most efficient use of supply-chain resources in parallel with the Mission Acquisition Plan. • Monitors section requisitions of the assigned categories to ensure purchase requests are based on the forecasted acquisition plan, inventory levels are aligned with the demand planning cycle, and the spare parts Acquisition Plan is correctly implemented. • Identify potential cost-savings/cost-avoidance opportunities and facilitate efficient utilization of resources. • Raise requisitions (LVA) in UMOJA for goods and services on immediate operation requirements. • Follow up on vendors’ invoice payment processes in Umoja and create Service Entry Sheets (SES) to enable effective invoice payment to vendors. • Address cost-recovery transaction (SO) in UMOJA for service/goods received by external entities from MONUSCO Transport Section on a cost-recovery basis. • Perform petty cash activities in Umoja and on hand for the Transport Section HQ in Goma. • Prepare timely and accurate reports to monitor and track spare parts consumption and workshop service order accuracy. • Perform quarterly analysis of spare parts projection and consumption, focusing on the efficiency and economy of vehicle spare parts. • Develop and maintain a detailed database to keep records/logs in ways that optimize performance. • Prepare analysis and reports and develop analytical charts using IT/computer skills. • Prepare detailed and appropriate distribution plans for vehicle spare parts, batteries, tires, and workshop tools/equipment and communicate them with SCM to ensure final delivery. • Assist in obtaining quotations from the local market for spare parts, tires, batteries, etc., whenever required, considering the best value for money. • Follow up on the acquisition, shipping, receiving, inspection, proper recording, and warranty for spare parts. • Act according to the mission policies, standard operating procedures (SOPs), guidelines, and instructions governing the acquisition planning and requisitioning process. • Prepare disposal plans regularly and report to the Head of the Unit to ensure that the spare parts that meet write-off criteria are periodically disposed of and arranged with the support and guidance from the Property Management Unit and following the related SOPs.

Competencies

Professionalism Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all work areas. Communication Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others, and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style, and format to match the audience; demonstrates. openness in sharing information and keeping people informed. Teamwork Works collaboratively with colleagues to achieve organizational goals; solicits input genuinely. valuing others’ ideas and expertise; being willing to learn from others; placing team agenda before personal agenda; supporting and acting in accordance with a final group decision, even when such decisions may not entirely reflect own position, share credit for team accomplishments and accept joint responsibility for team shortcomings.

Education

High School diploma or equivalent is required.

Job – Specific Qualification

A valid driving license and certificate of safe driving records are required. Qualification in Business Administration, Computer science, or statistics are desirable.

Work Experience

A minimum of 3 (three) years of progressively responsible experience in vehicle Spare Parts acquisition, planning and data analysis is required. Working experience with MS Office (Word, Excel, PowerPoint, Access) is required. Experience in the field of automotive repair and maintenance is desirable, Experience in computer science and statistics is desirable. Experience in working with UN Missions or agencies is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written French and English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.