VN 23/15 Conference and Events Coordinator
JOB DETAIL
VN 23/15 Conference and Events Coordinator
Within the Strategy, Communication and International Relations Division (SCIR), the Conference and Event Coordinator will be responsible for the organisation of a wide range of virtual, hybrid and in-person events organised by EUMETSAT alone, in partnership or on behalf of the EU Copernicus programme, and for the coordination of EUMETSAT’s contributions to exhibitions and other events.
- Plan and organise in-person, online and hybrid events and conferences, including the monitoring of an event budget and coordination of multiple EUMETSAT events at once;
- Liaise with internal stakeholders, organising and programme committees, international partners, sponsors as necessary to discuss and plan event specifications such as format, budget, administrative details and special requirements;
- Create and update event websites with the support of graphic design experts, setting up of the registration and abstract submission pages;
- Handle day-to-day administration and logistics of events, including: registration monitoring, organising travels for sponsored participants, researching and selecting suppliers, booking venues and other services, planning and organising of networking events;
- Interaction with participants, speakers, including preparation of invitations, announcements, information packages, conference guidelines,;
- Compile of meeting analytics, post-events evaluations and lessons’ learnt reports.
LOCATION
QUALIFICATIONS
A full secondary education together with professional qualification in the field of events management or coordination.
LANGUAGES
The official languages of EUMETSAT are English and French. Candidates must be able to work effectively in English and have good knowledge of French.
Given the locations of EUMETSAT conferences and sponsored events, the ability to work effectively in German would be a strong advantage.
DEADLINE
13 June 2023
- Plan and organise in-person, online and hybrid events and conferences, including the monitoring of an event budget and coordination of multiple EUMETSAT events at once;
- Liaise with internal stakeholders, organising and programme committees, international partners, sponsors as necessary to discuss and plan event specifications such as format, budget, administrative details and special requirements;
- Create and update event websites with the support of graphic design experts, setting up of the registration and abstract submission pages;
- Handle day-to-day administration and logistics of events, including: registration monitoring, organising travels for sponsored participants, researching and selecting suppliers, booking venues and other services, planning and organising of networking events;
- Interaction with participants, speakers, including preparation of invitations, announcements, information packages, conference guidelines,;
- Compile of meeting analytics, post-events evaluations and lessons’ learnt reports.
- Proven experience with conference and event management, preferably in a scientific, technical and/or international environment;
- Advanced knowledge of PowerPoint, Acrobat and Excel.
- Proven experience of online meeting platforms and conference management tools, and any other IT and media tools supporting conference organisation;
- Strong writing skills to develop conference material: announcements, website content, meeting guidelines, news bulletins;
- Project management skills, with attention to detail, documentation and accuracy, and ability to coordinate multiple parallel tasks/activities;
- Ability to work in a team, but also autonomously against set targets;
- Excellent interpersonal and diplomatic skills as required to interact with a range of interfaces, from senior management and partner institutions, to employees and suppliers.
Employment Conditions
The initial contract will be of 4 years’ duration, with subsequent 5 year contracts being awarded thereafter, subject to individual performance and organisation requirements. There is no limit to the amount of follow-up contracts a staff member can receive up to the EUMETSAT retirement age of 63 and there are certainly opportunities to establish a long career perspective at EUMETSAT.
This post is graded B3/B5 on the EUMETSAT salary scales. The minimum basic salary for this post is EURO 4597 per month (net of internal tax but excluding pension contribution and insurances) which may be negotiable on the basis of skills and experience. The salary scale provides for increments on the anniversary of taking up employment, and scales are reviewed by the EUMETSAT Council with effect from 1 January each year. In addition to basic salary, EUMETSAT offers attractive benefits. Further information, including salary details, is available on the EUMETSAT web site.
EUMETSAT is committed to providing an equal opportunities work environment for men and women.
Please note that only nationals of EUMETSAT Member States may apply. The EUMETSAT Convention requires that Staff shall be recruited on the basis of their qualifications, account being taken of the international character of EUMETSAT.
About EUMETSAT
EUMETSAT is Europe’s meteorological satellite agency. Its role is to establish and operate meteorological satellites to monitor the weather and climate from space – 24 hours a day, 365 days a year. This information is supplied to the National Meteorological Services of the organisation’s Member States in Europe, as well as other users worldwide.
EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.
As an intergovernmental European Organisation, EUMETSAT has 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.)
