Position Title – Project Associate (Case Management)
Duty Station – Washington DC, United States
Classification – G5
Type of Appointment – One Year Fixed Term (12 Months)
Estimated Start Date – As soon as possible
Base Salary – $5,508.33 (Monthly)
Closing Date: 3/31/2025
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the overall supervision of the Project Manager and direct supervision of the Senior Project Associate, the successful candidate will be based in Washington DC, USA and will have the following duties and responsibilities:
- Provide information on IOM’s Protection activities to eligible beneficiaries in line with the Standard Operating Procedures.
- Conduct confidential information gathering/sharing interviews with beneficiaries
- Assess the protection needs of the beneficiary and develop individually tailored and viable plans in coordination with relevant service providers and IOM country offices abroad.
- Record demographic, biographic, and case information in IOM’s proprietary tools and systems.
- Coordinate the travel arrangements of the beneficiaries with Movement Management colleagues and relevant IOM missions in countries of return and en route.
- Secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure secure storage of documentation and data in accordance with IOM principles and guidelines while guaranteeing limited access to physical files.
- Assist in preparing regular data mining reports in order to ensure that the relevant tools and database are up-to-date, accurate and maintain the integrity of relevant projects. If required, assist facilitation of information and awareness-raising activities and outreach among target beneficiary groups, relevant US Government Departments, and other stakeholders (NGOs, Community Groups, Migration Agencies, etc.).
- In coordination with the supervisor, perform in-person assistance at the airport and/or operational escort duties when required, such as providing custodial care of travel documentation; verifying identities and documentation, including visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.
- Undertake duty travel as needed to participate in meetings and trainings, and to carry out pre-departure assistance if needed.
- Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Standard of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA).
- Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert supervisors or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
- Perform such other duties as may be assigned.
Education
- High School diploma with five years of relevant experience; or,
- Bachelor’s degree in Social Science, International Relations, Regional Studies or a related field from an accredited academic institution with three years of relevant professional experience.
Experience
- Experience in working with migrants, civil society and government is an asset.
- Proven ability to work with vulnerable individuals.
- Prior experience working for IOM, a UN agency or another international organization.
- Work experience in programs including movement operations component, particularly protection programmes is an advantage.
- Experience in communicating with individuals who have complex needs.
- Demonstrated knowledge with handling sensitive information and personal data
Skills
- Knowledge of other language(s) is an advantage.
- Computer/software literate with good knowledge in Microsoft Office.
- Strong interpersonal and communication skills.
- Attention to detail and ability to organise.
- Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision.
- Knowledge and due application of case work principles.
- Knowledge of migration-related subject areas dealt with by IOM.
- High record keeping, information analysis and entry proficiency.
- Ability to fluently present to external stakeholders.
Languages
IOM’s official languages are English, French, and Spanish, all staff members are required to be fluent in one of the three languages. Thorough knowledge of English language is required.
Required Competencies
IOM’s competency framework can be found at
this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (N/A) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.