Job Summary

The Regional Finance and Subaward Manager will oversee financial operations and subaward management within FHI 360’s West Africa Regional Office (WESARO). This role combines leadership in financial management with the development and implementation of effective processes for subawards, ensuring compliance with donor regulations and internal policies.

WESARO provides a country-centered approach to its partner countries by utilizing an expanded team of enterprise services establishing both the operating platform and shared services that support project implementation. The team is comprised of experts who provide programmatic, financial, human resources, information technology, and contractual strategic leadership in the geographic area of intervention.

This position will oversee and manage financial operations within WESARO, ensuring rigorous financial monitoring and adherence to financial policies and procedures and supports the development and implementation of processes related to issuing and management of subawards. The role will provide professional expertise and technical training from pre-award to close-out of sub-awards, including the development of subaward solicitations, negotiation, preparation of sub-award packages, execution, monitoring and overall administration. Work will also include leading and participating in organization-wide process improvement projects, support the creation of new and the improvement of existing processes and standards related to subaward execution and management. Develop, manage, and analyze project budgets, ensuring alignment with donor requirements and organizational policies. Implement financial modeling and analysis to support senior management in making informed decisions and optimizing financial strategies. Address inquiries related to sub-award management and provide training to sub-award recipients to enhance their financial reporting and compliance. Proactively guide and support financial success across projects by applying high-level analytical expertise and strategic insight.

Accountabilities

• Manage budgeting, financial planning, and reporting for multiple projects, ensuring alignment with donor requirements and organizational standards.
• Lead the lifecycle of subawards, including development, negotiation, and performance monitoring, while identifying areas for process improvement and compliance risk.
• Participate in Business Development teams to provide advice in sub-award planning and allocation.
• Lead the process of reviewing subaward documents and provide feedback and training in areas that need improvements, including but not limited to Pre-Award Assessment Tool, Solicitation and Selection documents and subaward packages, SFR and financial report review, and other subaward documentation.
• Review and development of contractual documents including requests for approval, negotiation memoranda, source selection memoranda, purchase requisitions, sub-award agreements, and consultant agreements according to FHI 360 templates.
• Provide training and capacity building to project staff and subaward recipients on standardized procedures for efficient award and sub- award management, on financial reporting, compliance, and best practices.
• Conduct detailed financial analyses to monitor project performance, generate comprehensive reports, and support strategic decision-making.
• Identify inefficiencies in current practices and implement best practices for financial and subaward management.
• Identify areas of compliance risk and escalate as necessary to appropriate parties.
• Problem solve with project staff around issues specific to subawards as needed

Applied Knowledge and Skills

• Comprehensive knowledge of concepts, practices, and procedures with accounting, financial controls, and financial information systems.
• Knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, contracting concepts, and principles from the solicitation phase to post-award administration.
• Ability to provide strategic leadership, and advise to team members, collaborate with colleagues, and lead capacity building initiatives.
• Superior ability to communicate clearly in both oral and written form.
• Fluency in English and French is necessary
• Sound knowledge of Generally Acceptable Accounting Principles (GAAP), Cost Accounting Systems (CAS), and Federal Acquisition Regulations (FAR).
• Must possess excellent organizational, supervisory, leadership and managerial skills.

Problem Solving and Impact

• Works on moderately complex problems, which require in depth evaluation of data and make recommendations.
• Exercises judgement within broadly defined practices and policies in selecting methods, techniques for obtaining results. Demonstrates proficient analytical thinking and problem solving.
• Identifies inefficiencies, weak areas and pain points for projects and proposes solutions.
• Ability to prioritize tasks to address most critical needs first.
• Contributes to the completion of organizational projects and goals.
• Serves as a resource to others in resolving moderately complex problems; identifies substantive issues that are thoroughly and accurately researched and analyzed.

Supervision Given/Received

• Able to work independently to manage projects.
• Reports directly to WESARO Regional Finance and Operation Director
• Ability to mentor, motivate and manage individuals and groups from diverse groups and backgrounds, resulting in high quality and timely work delivery.

Qualifications

• Bachelor’s degree in Finance, Business Administration, International Development, or a related field; advanced degree preferred.
• 5-8 years (8 years preferred) of progressively responsible experience in financial management and subaward processes, including at least 3 years in a supervisory role required.
• Strong knowledge of financial regulations (GAAP, CAS, FAR) and experience with donor compliance.
• Proven analytical skills and ability to problem-solve in complex situations.
• Excellent communication skills, with proficiency in English and French.
• Experience in international development and working with NGOs preferred.
• USG and other donor experience required.

**Travel Requirements: **

• Up to 25% for WESARO-related activities.

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $100,000 – $120,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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